AGENDA 

Regular Scheduled Meeting
CITY OF GRIFFIN BOARD OF COMMISSIONERS
September 8, 2015
W. Elmer George Municipal Hall

6:00 PM

 

         
Present:
         
Call to order by Chairperson Hollberg
         
Pledge of Allegiance
         
Invocation
         
Approval of Agenda
         
 
         

PRESENTATIONS / DELEGATIONS

 
         
  1. Recognize Police Department retiree Lieutenant Morris Pike. Chief Steven Heaton will address  
  2.

Recognize Shunda Guider, Senior Database Administrator with the City of Griffin's Information Technology Department, as the August 2015 "Strongest Link" award recipient. Chief Financial Officer Markus Schwab will address. 

 
  3. Review Financials for July 2015.  Chief Financial Officer Markus Schwab will address.    
         
Citizen Comments
         

CITIZEN COMMENTS

 
         
At this time, the Chairperson opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Commission meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Chairperson reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.
 
         
 
         

PUBLIC HEARINGS

 
         
Public Hearings are conducted to allow public comment on specific advertised issues such as rezoning, ordinances, policy development, operating budgets and other legislative actions to be considered by the City Commission.
 
         
  4.

Receive comments regarding a resolution to adopt the 2015 Tax Millage Rate proposed at 7.889 Rollback Rate.  City Manager Kenny Smith will address.

 
  5. Receive comments regarding a request for a variance to reduce the front yard setback from fifty (50) feet to forty four (44) feet to accommodate a small corner of the house that will encroach and a reduction from twenty five (25) feet to sixteen (16) feet in the rear yard area where the carport, shed and a covered patio will be constructed on the property located at lot 1A Springer Drive, submitted by Kenneth Moore.Planning and Development Director Toussaint Kirk will address.  
         
 
         

CONSENT AGENDA

 
         
  6. Consider approval of the August 25, 2015 City of Griffin, Board of Commissioners' Workshop and the Regular Scheduled Meeting.  
         
 
         

REGULAR AGENDA

 
         
The Regular Agenda includes items on which the Commission will individually consider and possibly take action.
 
         
  7.

Consider for approval a resolution adopting the 2015 Property Tax Millage Rate of 7.889 Rollback Rate. City Manager Kenny Smith will address.

 
  8. Consider a request for a variance to reduce the front yard setback from fifty (50) feet to forty four (44) feet to accommodate a small corner of the house that will encroach and a reduction from twenty five (25) feet to sixteen (16) feet in the rear yard area where the carport, shed and a covered patio will be constructed on the property located at lot 1A Springer Drive, submitted by Kenneth Moore. Planning and Development Director Toussaint Kirk will address.  
  9.

Consider approval by resolution to amend the City of Griffin’s Operating and Capital Budget for Fiscal Year 2014-2015 in the amount of $16,772,617.00 and Fiscal Year 2015-2016 in the amount of $14,512,995.00 for projects that we will complete in FY16.  Chief Financial Officer Markus Schwab will address.

 
  10. Request approval to surplus six (6) Tasers with holsters and donate to Georgia State Patrol Post 1 . These Tasers were purchased with Asset Forfeiture funds and have been rotated out of service being replaced by newer models. Chief Heaton will address.   
  11. Consider the approval of the Bid and Work Contract to McLeroy Equipment, LLC for the relocation of water utilities for P.I. 0008237 and P.I.0008238 Intersection Improvement Project in the amount of $52,597.00 for the Water and Wastewater Department of the Public Works and Utilities Department.Director of Public Works and Utilities Department Brant D. Keller will address.  
  12. Consider approval of a Task Order to Paragon Consulting Group for Surveying, Engineering and Construction Management for the Community Development Block Grant Phase VII of the Thomaston Mill Village in the amount of $72,883.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Brant D. Keller will address.  
  13. Consider purchase of a Toyota Forklift Model 8FGU25 from Toyota Forklift of Atlanta in the amount of $25,345.00 for the Water and Wastewater Department of the Public Works and Utilities Department.Director of Public Works and Utilities Department Brant D. Keller will address.  
  14. Consider the purchase of a Kohler 1600REOZMD generator for the Flint River Pump Station from Nixon Power Services Company in the amount of $312,800.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Director Brant D. Keller will address.  
  15.

Consider approval to award the purchase of one Caterpillar CT660S construction truck with 15.5' dump body in the amount of  $146,313.00 from Yancey Bros., off the NJPA contract 060311-CAT.  Vehicle will be a new addition and be assigned to General Fund - Public Works - Streets Department.  Director of Central Services Phill Francis will address.

 
  16. Consider approval of a Task Order Form in conjunction with a Master Services Agreement with Brown and Caldwell LLC for FY/2015-2016  engineering services at the Shoal Creek C&D Landfill. Central Services Director Phill Francis will address.  
  17. Consider approval of a Resolution authorizing the filing of a Petition for Condemnation, using the Declaration of Taking Method, for a fee simple acquisition of right of way and 2 temporary construction easements at 104 Quincy Avenue (Tax Parcel 003 06012), owned by Dunson Properties LLC; PNC Bank, lender. City Attorney Drew Whalen will address.  
  18. Consider Agreement to Purchase Real Estate at 620 North Sixth Street in the amount of $1,000.00 for right of way for Intersection #1 Improvement Project of the 2008 SPLOST for the Public Works and Utilities Department. Director of Public Works and Utilities Director Brant D. Keller will address.  
  19. Consider approval of a Release and Settlement Agreement and authorization for the Chairperson to execute said Agreement, in the case of STEPHANIE YARBROUGH v. CITY OF GRIFFIN, COLT TOLEN and LANIECE PARKS, Civil Action File No. 3:14-CV-00193-TCB, U.S. District Court for the Northern District of Georgia, Newnan Division. City Attorney Drew Whalen will address.  
         
 
         

CITY MANAGER'S REPORT

 
         
The City Manager will update the Commission on pending items, upcoming workshops, meetings, conferences and other pertinent issues.
 
         
 
         

CITY COMMISSIONER COMMENTS

 
         
Commissioners will provide updates regarding issues of interest from their respective districts and/or committee reports.
 
         
 
         

ADJOURN