NovusAGENDA

   
               
 

AGENDA 

Regular Scheduled Meeting
CITY OF GRIFFIN BOARD OF COMMISSIONERS
August 23, 2016
W. Elmer George Municipal Hall

6:00 PM

 

   
               
  Present:    
               
  Call to order by Chairperson Morrow    
               
  Pledge of Allegiance    
               
  Invocation    
               
  Approval of Agenda    
               
  Citizen Comments    
               
 

CITIZEN COMMENTS

     
               
 
At this time, the Chairperson opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Commission meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Chairperson reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.
     
               
          Public Hearings    
               
 

PUBLIC HEARINGS

     
               
 
Public Hearings are conducted to allow public comment on specific advertised issues such as rezoning, ordinances, policy development, operating budgets and other legislative actions to be considered by the City Commission.
     
               
    1.      
    2.

Receive comments regarding a request to amend the Code of Ordinances, of the City of Griffin, Chapter 54, Article II, Food Services Establishments, to provide definitions and to designate when a permit is required. Toussaint Kirk, Director of Planning & Development will address.

     
               
          Consent Agenda    
               
 

CONSENT AGENDA

     
               
    3. Consider Minutes of the August 9, 2016 Regular Scheduled Meeting of the City of Griffin Board of Commissioners.      
    4. Consider approval on second reading an ordinance amending Chapter 78, STREETS, SIDEWALKS AND OTHER PUBLIC PLACES, of the Code of Griffin, by enacting a new Article V - Regulation of Timber Harvesting Activity. City Attorney Drew Whalen will address.      
    5. Consider adoption on second reading of an Ordinance amending the Code of Griffin at Chapter 42, ENVIRONMENT, Article III, SOIL EROSION & SEDIMENTATION CONTROL, by incorporating new provisions added to State law at the 2016 Session of the General Assembly. Brant Keller, Director of Utilities, and City Attorney Drew Whalen will address.      
    6. Consider an emergency repair to the primary clarifier at Cabin Creek Wastewater Treatment Plant to P.F. Moon & Company in the amount of $77,000.00 for the Water and Wastewater Department of the Public Work Works and Utilities Department. Director of Public Works and Utilities Brant D. Keller will address.                
    7. Consider approval to purchase Flygt Submersible Pump from Xylem Water Solutions USA, Inc. for Shoal Creek WWTP in the amount of $28,869.30 for the Water and Wastewater Department of the Public Works and Utilities Depart. Director of Public Works and Utilities Brant D. Keller will address.      
    8. Consider approval of a Task Order Form (TOF) for the Design and Engineering of the Rehoboth Road Lift Station to Paragon Consulting Group in the amount of $31,250.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Brant D. Keller will address.      
    9. Consider approval of the purchase of a Pole Camera from Environmental Products in the amount of $15,250.00 for the Stormwater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Department Brant D. Keller will address.      
    10.

Consider approving the purchase of a 2017 New Holland L-234 Tier 4B skid steer loader form Wade Tractor and Equipment, the State Contract and NJPA (National Joint Powers Alliance) approved vendor for the total price of $44,860.28 and declare as surplus Unit #918 a 2006 new Holland L-190 skid steer loader for use at the Griffin Regional Recycling Center. Central Services Director Phill Francis will address.

     
    11.

Consider renewal of Standard Office Lease between the City of Griffin and Caring Hands United, Inc. for suite #525 of One Griffin Center in the amount of $16,604.63 per year. Downtown Development Authority Executive Director Kenwin Hayes will address.

     
    12.

Consider renewal of Standard Office Lease between the City of Griffin and Griffin-Spalding County United Way for suite #501 of One Griffin Center in the amount of $1,303.98 per year. Downtown Development Authority Executive Director Kenwin Hayes will address.

     
               
          Regular Agenda    
               
 

REGULAR AGENDA

     
               
 
The Regular Agenda includes items on which the Commission will individually consider and possibly take action.
     
               
    13.      
    14.

Consider on first reading a request to amend the Code of Ordinances, of the City of Griffin, Chapter 54, Article II, Food Services Establishments, to provide definitions and to designate when a permit is required. Toussaint Kirk, Director of Planning & Development will address.

     
    15. Consider awarding bid to Garbutt Construction Company in partnership with Lord Aeck Sargent, Architects, to provide design-build services for renovation of Historic City Hall. Kenwin M. Hayes, Sr. Executive Director for Downtown Development Authority will address.      
    16. Consider award of "design-build" architectural and construction services for the 2015 SPLOST funded, Griffin Fire-Rescue Station Headquarters to The Howell Group, Inc. and J.R. Bowman Construction Company.  Fire Chief Tommy Jones will address.       
    17. Consider approval of a Resolution accepting a grant from the Georgia Transportation Infrastructure Bank (GTIB) in the amount of $992,893 for construction of the N. Hill Street - Intersection #2 Project, and authorizing the Chairperson and Secretary to execute the Grant Agreement, First Amendment to the Agreement, and related documents. Dr. Brant D. Keller, PhD, Director of Public Works & Utilities, and City Attorney Drew Whalen will address.      
    18. Consider approval of a Task Order Form (TOF) for the Dewey and Dora Lift Station Engineering and Design to Paragon Consulting Group in the amount of $15,220.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Department Brant D. Keller will address.           
    19.

Consider approval of proposal from Engineered Restorations Inc. to pressure clean and seal the exterior of One Griffin Center at a cost of $124,980.00. Central Services Director Phill Francis will address.

     
    20. Consider motion to approve execution and delivery of quitclaim deed to Griffin Manor, LLC and DEC Family, LP, for an unopened strip of variable width running from S. 8th Street westward between these adjoining properties, believed to be a service alley. City Attorney Drew Whalen will address.      
    21. Consider, as a member of the Georgia Interlocal Risk Management Agency (GIRMA), approval of GIRMA Intergovernmental Contract revisions as recommended by the GIRMA Board of Trustees. City Attorney Drew Whalen will address.      
               
          City Manager Report    
               
 

CITY MANAGER'S REPORT

     
               
 
The City Manager will update the Commission on pending items, upcoming workshops, meetings, conferences and other pertinent issues.
     
               
          City Commissioner Comments    
               
 

CITY COMMISSIONER COMMENTS

     
               
 
Commissioners will provide updates regarding issues of interest from their respective districts and/or committee reports.
     
               
          Adjourn    
               
 

ADJOURN