AGENDA 

Regular Scheduled Meeting
CITY OF GRIFFIN BOARD OF COMMISSIONERS
August 12, 2014
W. ELMER GEORGE MUNICIPAL HALL
100 SOUTH HILL STREET
6:00 PM

 

         
Present:
         
Call to order by Chairperson Mclemore
         
Pledge of Allegiance
         
Invocation
         
Approval of Agenda
         
 
         

PRESENTATIONS / DELEGATIONS

 
         
  1. Recognize Jeremy Cousson, Firefighter with Griffin Fire/Rescue, as the July 2014 "Strongest Link" award recipient. Fire Chief Tommy Jones will address.  No action required  
  2. Recognize Captain Eddie Ellis of Griffin Fire-Rescue upon his retirement after 31 years of service.  Fire Chief Tommy Jones will address. No action required  
  3.

Recognize the following awards:

Certificate of Achievement for Excellence in Financial Reporting

for Comprehensive Annual Financial Report (CAFR)

Award for Outstanding Achievement in Popular Annual Financial Reporting for Popular Annual Financial Report (PAFR)   No action required

 
  4. Review Financials for June 2014.  Chief Financial Officer Markus Schwab will address.  No action required  
         
Citizen Comments
         

CITIZEN COMMENTS

 
         
At this time, the Chairperson opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Commission meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Chairperson reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.
 
         
 
         

PUBLIC HEARINGS

 
         
Public Hearings are conducted to allow public comment on specific advertised issues such as rezoning, ordinances, policy development, operating budgets and other legislative actions to be considered by the City Commission.
 
         
 
         

CONSENT AGENDA

 
         
  5. Consider approval of Minutes of the Workshop on July 22, 2014, Minutes of the Regular Scheduled Meeting on July 22, 2014 and Minutes of the Special Called Joint Meeting of the City, County & Airport Authority on July 25, 2014.  Approved  
         
 
         

REGULAR AGENDA

 
         
The Regular Agenda includes items on which the Commission will individually consider and possibly take action.
 
         
  6.

Consider approval by resolution to amend the City of Griffin’s Operating and Capital Budgets for Fiscal Year 2013-2014 in the amount of $8,989,490.56 and Fiscal Year 2014-2015 in the amount of $8,182,427.56 for the rollover of FY14 projects that we will complete in FY15. Chief Financial Officer Markus Schwab will address.  Approved

 
  7. Consider approval to declare as surplus two (2) 2001 Dodge Intrepids from the Police Department fleet, and donate to Southern Crescent Technical College to supplement their fleet.   Director C. Frank Strickland will present.   Approved  
  8. Request approval to modify the current Probation Services Agreement between Judicial Alternatives of Georgia, Inc. (JAG) and the City of Griffin Municipal Court, current agreement effective December 1, 2013; the Probation Services Agreement shall remain binding with the exceptions set forth in this Modification Agreement of the terms and conditions specified.   Public Safety Director Frank Strickland will address.  Approved  
  9. Consider the purchase of a 2014 Ford F150 XL SWB Cab Pickup Truck for the Fire Department from Speedway Ford off  state contract in the amount of $26,448.00;  purchase and install lighting system and radio from Trans Comm for $3285.00;  purchase lettering package from Firehouse Graphics for $575.00;  declare as surplus Unit #318, a 1995 Crown Victoria, and advertise for sale on GovDeals.com.   Total package cost is $30,308.00.    Fire Chief Tommy Jones will address.   Approved  
  10.

Consider approval to upgrade City of Griffin electronic email system from Windows Exchange 2010 to Windows Exchange 2013 in the amount of $21,048.79.  Chief Technology Officer Jack Poland will address.   Approved

 

 
  11.

Consider approval for NetPlanner Systems, Inc to install a new Local Area Network (LAN) in the Police Department building located at 868 W Poplar St in the amount of $29,848.01.  Chief Technology Officer Jack Poland will address.  Approved

 
  12.

Consider for approval the acquisition of a Caterpillar model 730C off road dump truck for use at the Shoal Creek Landfill, a 953D Track Loader for use in the Stormwater Dept, and a Model 312E Track Hoe for use in the Street Dept.

on a Multi-Year Government lease from Yancey Brothers Inc. in the amount of $854,668.00.   Director of Public Works & Utilities Brant Keller will address.  Approved

 
  13. Consider for approval to purchase 19 greens covers from Green $aver Turf Cover Company in the amount of $16,479.48 for the City of Griffin Golf Course, approve the transfer of $16,480.00 to Golf Course operating cash account from Golf Course Escrow account, and amend the budget accordingly. Dr. Brant D. Keller will address.  Approved  
  14. Consider approval to submit for a Clean Water State Revolving Loan for the Potato Creek Wastewater Treatment Plant in the amount of $9.5 million for the Water and Wastewater Department of the Public Works and Utilities Department. Dr. Brant D. Keller will address.  Approved  
  15. Consider approval to submit for a Drinking Water State Revolving Fund Loan for the Flint River Pump Station Replacement in the amount of $3.1 million for the Water and Wastewater Department of the Public Works and Utilities Department.   Dr. Brant D. Keller will address.  Approved  
  16. Consider amendment to existing Potato Creek Wastewater Treatment Plant design and expansion task order with Paragon Consulting Group to design a copper treatment process to meet new permit limits in the amount of $199,990.00 for the Water and Wastewater Department. Director of the Public Works and Utilities Dr. Brant D. Keller will address.  Approved  
  17. Consider approval of a Task Order for the Pre-Engineering of Community Development Block Grant to Paragon Consulting Group for Phase VII-VIII in the amount of $6,700.00 for the Water and Wastewater Department.  Director of Public Works and Utilities Dr. Brant D. Keller will address.  Approved  
  18. Consider adoption of a resolution finalizing the award of $500,000.00 from the Clean Water State Revolving Fund Loan CWSRF 14-001 from the Georgia Environmental Finance Authority for the Stormwater Department of the Public Works and Utilities Department.   Dr. Brant D. Keller will address.   Approved  
  19.

Consider execution of agreement with Allen-Smith Consulting to prepare the City of Griffin’s FY2015 Community Development Block Grant application to the Georgia Department of Community Affairs (DCA) in the amount of $8,000. Planning and Development Director Taurus Freeman will address.   Approved

 
  20. Consider approval of the price adjustment of the annual contract for tree trimming and removal work to Asplundh Tree Experts, for a period effective until July 31, 2015.   Approved  
  21. Consider for approval to authorize the withdrawl of up to and not exceed $2.4 million from the City of Griffin's MEAG Municipal Competitive Trust Short-term Portfolio and place funds in the Electric Operating Cash Account,  for the construction of the Electric Department Line Construction facility, as previously approved July 8, 2014, and amend the budget accordingly. Electric Director Bill Bosch will address.  Approved  
  22. Consider an Intergovernmental Agreement between the City of Griffin, Spalding County, and the G-S Airport Authority, authorizing the transfer of real property to the Airport Authority, for the provision of Aviation Services by the Airport Authority, and authorizing a lease-purchase of certain Airport property to Spalding County. City Manager Kenny Smith and City Attorney Drew Whalen will address.  Approved  
  23. Request Commission enter into Executive Session pursuant to O.C.G.A. 50-14-2(1) in order to meet with the City Attorney to discuss potential / pending litigation.  Approved  
         
 
         

CITY MANAGER'S REPORT

 
         
The City Manager will update the Commission on pending items, upcoming workshops, meetings, conferences and other pertinent issues.
 
         
 
         

CITY COMMISSIONER COMMENTS

 
         
Commissioners will provide updates regarding issues of interest from their respective districts and/or committee reports.
 
         
 
         

ADJOURN