AGENDA 

Regular Scheduled Meeting
CITY OF GRIFFIN BOARD OF COMMISSIONERS
July 8, 2014
W. ELMER GEORGE MUNICIPAL HALL
100 SOUTH HILL STREET
6:00 PM

 

         
Present:
         
Call to order by Chairperson Mclemore
         
Pledge of Allegiance
         
Invocation
         
Approval of Agenda
         
 
         

PRESENTATIONS / DELEGATIONS

 
         
  1. Recognize the retirement of Benny Dewberry, Residential Collection Operator 3 in the Solid Waste Division, with 37 years of service to the City of Griffin.  Director of Central Services Phill Francis will address.  
  2. Recognize Robbie Dean, Landfill Manager with the Solid Waste Department, as the June 2014 "Strongest Link" award recipient. Central Services Director Phill Francis will address.  
  3. Review Financials for May 2014.  Chief Financial Officer Markus Schwab will address.    
         
Citizen Comments
         

CITIZEN COMMENTS

 
         
At this time, the Chairperson opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Commission meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Chairperson reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.
 
         
 
         

PUBLIC HEARINGS

 
         
Public Hearings are conducted to allow public comment on specific advertised issues such as rezoning, ordinances, policy development, operating budgets and other legislative actions to be considered by the City Commission.
 
         
  4. Receive comments regarding an amendment to the Unified Development Code,

of the City of Griffin, Article 7, Table 7.3, Zoning Districts, of the UDC to allow for a hospital or clinic as a special use in PID (Planned Industrial Development). Director of Planning & Development Taurus Freeman will address.

 
  5. Receive comments regarding a Special Use Permit to allow for a Hospital to be located at Greenbelt Parkway;  Tax Parcel No. 039 01004E, consisting of 12.75 +/- acres.  Planning and Development Director Taurus Freeman will address.  
  6. Receive comments regarding a Special Use Permit to allow for a Non-Commercial Kennel to be located at 1112 Skyline Drive. Planning and Development Director Taurus Freeman will address.  
         
 
         

CONSENT AGENDA

 
         
  7. Consider approval of Minutes of the Regular Scheduled Meeting on June 10, 2014.  
         
 
         

REGULAR AGENDA

 
         
The Regular Agenda includes items on which the Commission will individually consider and possibly take action.
 
         
  8. Consider a request to amend the Unified Development Code, of the City of Griffin, Article 7, Table 7.3, Zoning Districts, of the UDC to allow for a hospital or clinic as a special use in PID (Planned Industrial Development). Director of Planning & Development Taurus Freeman will address.   
  9. Consider a request for approval of a Special Use Permit to allow for a Hospital to be located at Greenbelt Parkway;  Tax Parcel No. 039 01004E, consisting of 12.75 +/- acres.  Planning and Development Director Taurus Freeman will address.  
  10. Consider a request of a Special Use Permit to allow for a Non-Commercial Kennel to be located at 1112 Skyline Drive. Planning and Development Director Taurus Freeman will address.  
  11. Consider approval of enterprise zone agreement with developer, Ultima at Griffin, LLC. The developer constructed a medical office building at 747 S. 8th Street.  Kenwin M. Hayes, Sr.  Executive Director of Downtown Development Authority will address.  
  12.

Consider for approval the engagement letters for audit services with Mauldin & Jenkins, Certified Public Accountants (independent auditors) for the City of Griffin.  Mauldin & Jenkins will complete:

 

Annual audit, comprehensive annual financial report (CAFR) and OMB Single Audit (if necessary),

  1. Complete a questionnaire requested by MEAG, and
  2. Complete “agreed-upon” procedures related to the landfill and related annual reporting requirements per the Department of Natural Resources (DNR).
 
  13. Consider approval of annual chemical bid awards for the water and wastewater department of the Public Works and Utilities Department. Director of Public Works and Utilities Dr. Brant Keller will address.  
  14. Consider approval of a task order from Burns & McDonnell for the hydraulic analysis study of the water distribution system in the amount of $251,900.00 for the water /wastewater department.   Director of Public Works & Utilities Dr. Brant Keller will address.  
  15. Consider approval of a task order with Paragon Consulting Group in the amount of $290,000 for the asset assessment of Harry Simmons Water Treatment Plant, Heads Creek Pump Station and the raw water mains, for the water /wastewater department.   Director of Public Works & Utilities Dr. Brant Keller will address.  
  16. Consider approval of a Joint Services Agreement with United States Geological Survey(USGS) for the City of Griffin Streamgaging Program in the amount of $55,905.00, for the water and wastewater departments.   Director of Public Works & Utilities Dr. Brant D. Keller will address.  
  17. Consider approval of proposal from TruCheck Utility Metering Solutions to read water meters in 2014-2015 for the water/wastewater department.   Director of Public Works & Utilities Dr. Brant Keller will address.  
  18. Consider agreement with Synagro Company for sludge hauling for the water/wastewater department.   Director of Public Works & Utilities Dr. Brant Keller will address.  
  19. Consider approval of an Engagement Letter from Raftelis Financial Consultant, Inc. for water and wastewater rate and financial planning model in the amount of $20,000.00. for the water /wastewater department.   Director of Public Works & Utilities Dr. Brant Keller will address.  
  20. Consider a proposal from Premier System Design (PSD) for PSD software support and development of Hiperweb Work Order Management System in the amount of $20,000.00 for the Public Works and Utilities Department.  Director of Public Works & Utilities Dr. Brant Keller will address.  
  21. Consider approval of task order from Tetra Tech for the Geomorphic Assessments of Potato Creek, Shoal Creek and Cabin Creek in the amount of $75,000.00 for the Stormwater Department   Director of Public Works & Utilities Dr. Brant Keller will address.  
  22. Consider task order for water tank maintenance 2014-2015 with Utility Service Group in the amount of $88,356.89, for the water/wastewater department.  Director of Public Works & Utilities Dr. Brant Keller will address.  
  23. Consider approval of Task Order from Tetra Tech for the updating of the Stormwater Utility Credit Manual in the amount of $51,000.00 for the Stormwater Department.  Director of Public Works & Utilities Dr. Brant D. Keller will address.  
  24. Consider approval to award bid and contract to Match Point Tennis (lowest and best bid) for the construction and fencing of City Park Tennis Courts in the amount of $84,342.00.   Director of Public Works & Utilities Dr. Brant D. Keller will address.  
  25. Consider approval of the acceptance of Raymond Head, Jr. Park from Akins Feed and Seed to the City of Griffin.  Director of Public Works & Utilities Dr. Brant D. Keller will address.  
  26. Consider approval of a resolution for acquisition and rights of way purchase for the North Hill Street and North Sixth Street intersection improvement, a project identified in the 2008 Special Purpose Local Option Sales Tax for the Public Works and Utilities Department.   Director of Public Works & Utilities Dr. Brant D. Keller will address.  
  27. Approve the sale of excess capacity up to a maximum of 5.15 MW/Hr at a cost of $39.81/MW to the City of Newnan for a period of five (5) years.  Director of Electric Bill Bosch will address.  
  28. Consider a contract with Renfroe Construction Company, LLC, the lowest and most responsive bidder, for the construction of the Griffin Power Maintenance facility to be constructed on the Thomas Packing Property. The contract price is $2,297,118 with a $50,000 contingency.   Director of Electric Bill Bosch will address.  
  29. Consider a Resolution authorizing the execution of non-binding Letters of Understanding from time to time with Raymond James & Associates, Inc.  City Attorney Andrew J. Whalen, III will address.  
         
 
         

CITY MANAGER'S REPORT

 
         
The City Manager will update the Commission on pending items, upcoming workshops, meetings, conferences and other pertinent issues.
 
         
 
         

CITY COMMISSIONER COMMENTS

 
         
Commissioners will provide updates regarding issues of interest from their respective districts and/or committee reports.
 
         
 
         

ADJOURN