AGENDA 

Regular Scheduled Meeting
CITY OF GRIFFIN BOARD OF COMMISSIONERS
July 26, 2016
W. Elmer George Municipal Hall

6:00 PM

 

         
Present:
         
Call to order by Chairperson Morrow
         
Pledge of Allegiance
         
Invocation
         
Approval of Agenda
         
 
         

PRESENTATIONS / DELEGATIONS

 
         
  1. Consider Proclamation congratulating Salaam Seafood on its 30th Anniversary in the City of Griffin.   
  2.

Recognize Jennifer Romes, Code Enforcement Officer with the City of Griffin's Planning and Development Department, as the June 2016 "Strongest Link" award recipient. Planning and Development Director Toussaint Kirk will address. 

 
  3.

Recognize graduates of the 2nd Annual Citizen's Fire Academy. Fire Chief Tommy Jones to address.

 
  4.

Recognize: 1) Award for Certificate of Achievement for Excellence in Financial Reporting for Comprehensive Annual Financial Report (CAFR), and 2) Award for Outstanding Achievement in Popular Annual Financial Reporting for Popular Annual Financial Report (PAFR). Chief Financial Officer Markus Schwab will address.

 
  5. Review Financial reports for May 2016.  Chief Financial Officer Markus Schwab will address.    
         
Citizen Comments
         

CITIZEN COMMENTS

 
         
At this time, the Chairperson opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Commission meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Chairperson reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.
 
         
  6. Griffin Resident, Ray Barron, desires to commend City Commission regarding ongoing work to our streets and intersections and request the addition of an intersection improvement project.  
  7.

Griffin resident, Walter Dallas, desires to address the Board of Commissioners regarding the dumpster placed on Pleasant Avenue. 

 
         
 
         

PUBLIC HEARINGS

 
         
Public Hearings are conducted to allow public comment on specific advertised issues such as rezoning, ordinances, policy development, operating budgets and other legislative actions to be considered by the City Commission.
 
         
  8.

Receive comments regarding an amendment to  the City of Griffin Zoning Map to include the designation of a Special Housing Revitalization Overlay District (SHROD).

 
  9.

Receive comments regarding a request to amend the Unified Development Code, of the City of Griffin, Article 2, Interpretations and Definitions to add, replace or modify definitions pursuant to the State Law for Consumer Fireworks, Consumer Fireworks Retail Sales Facility or Store and Consumer Firweworks Retail Sales Stand. Toussaint Kirk, Director of Planning & Development will address.

 
  10.

Receive comments regarding a request to amend the Unified Development Code of the City of Griffin, Article 7, Table 7.3, (Permitted Uses) Zoning Districts, to allow Consumer Fireworks Retail Sales Facilities or Store and Consumer Fireworks Retail Sales Stand, meeting the minimum standards of NFPA 1124 for new and existing buildings as a permitted use in the Planned Commercial District.”Toussaint Kirk, Director of Planning & Development will address.

 
  11. Receive comments regarding a request to rezone the property located at 615 N. 18th Street consisting of 1.43 +/- acres from Medium Density Residential (MDR) to Planned Commercial Development (PCD) submitted by Barbara Morales. Planning & Development Director, Toussaint Kirk, will address.  
         
 
         

CONSENT AGENDA

 
         
  12. Consider approval of Minutes of Regular Meeting of June 14, 2016.   
  13.

Consider purchase and installation of a replacement 56 HP Pump for Lift Station #16 - Rehoboth Road, to Waterborne Technologies in the amount of $21,765.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Department Brant D. Keller will address.

 
  14. Consider approval of a Task Order Form (TOF) for the design and placement of the Still Branch Reservoir pumps to Paragon Consulting Group in the amount of $52,000.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Brant D. Keller will address.  
  15. Consider agreement with United States Geological Survey for Stream Gauge Monitoring Stations in the amount of $57,625.00 for the Water and Waste Water Department of the Public Works and Utilities Department. Director of Public Works and Utilities Brant D. Keller will address.  
  16.

Consider the purchase of 6 (six) 30-yard roll-off containers at the per unit price of $3,770.73 for a total of $22,624.38 and the purchase of 6 (six) 20-yard roll-off containers at the per unit price of $3,500.74 for a total of $21,004.44 -- plus freight of approx. $1,740.00 for a grand total of $45,368.82 from Wastequip.  Phill Francis, Director of Central Services, will address.

 
  17.

Consider approval of a TOF for 12th Street Culvert design and engineering with Paragon Consultant Group in the amount of $29,200.00 for the Public Works Department of the Public Works and UtilitiesDepartment. Director of Public Works and Utilities Department Brant D. Keller will address.

 
  18.

Consider approval of $36,750.00 for required upgrades to the elevator located in the Customer Service Center Lobby to  Mowery Elevator, the lowest and most responsive bid. Central Services Director Phill Francis will address.

 
  19.

Consider approval of the proposal from Engineered Restorations Inc., the lowest and most responsive bid for the replacement of all expansion joint seals and window glazing/sealing at One Griffin Center for a total of $109,850.00.  Central Services Director Phill Francis will address.

 
  20. Consider approval of the repair of a 30" MJ Butterfly Valve at Still Branch Treatment Plant to P.F. Moon and Company, Inc. in the amount of $26,300.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Department Brant D. Keller will address.  
  21. Consider purchase of a used Hydroseeder and Straw Blower from Robert Page & Company in the amount of $22,500.00 for the Public Works Department of the Public Works and Utilities Department.Director of Public Works and Utilities Department Brant D. Keller will address.  
  22. Consider a Task Order Form for Cabin Creek Wastewater Assessment Plant Process to Paragon Consulting Group in the amount of $20,000.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Department Brant D. Keller will address.  
         
 
         

REGULAR AGENDA

 
         
The Regular Agenda includes items on which the Commission will individually consider and possibly take action.
 
         
  23.

Consider a request to amend the City of Griffin Zoning Map to include the designation of a Special Housing Revitalization Overlay District (SHROD). Toussaint Kirk, Director of Planning and Development, will address.

 
  24.

Consider a request to amend the Unified Development Code, of the City of Griffin, Article 2, Interpretations and Definitions to add, replace or modify definitions pursuant to the State Law for Consumer Fireworks, Consumer Fireworks Retail Sales Facility or Store and Consumer Firweworks Retail Sales Stand. Toussaint Kirk, Director of Planning & Development will address.

 
  25.

Consider a request to amend the Unified Development Code, of the City of Griffin, Article 7, Table 7.3, (Permitted Uses) Zoning Districts, to allow Consumer Fireworks Retail Sales Facilities or Store and Consumer Fireworks Retail Sales Stand, meeting the minimum standards of NFPA 1124 for new and existing buildings as a permitted use in the Planned Commercial District. Toussaint Kirk, Director of Planning & Development will address.

 
  26. Consider a request to rezone the property located at 615 N. 18th Street consisting of 1.43 +/- acres from Medium Density Residential (MDR) to Planned Commercial Development (PCD) submitted by Barbara Morales. Planning & Development Director, Toussaint Kirk, will address.  
  27. Consider a Request from Spalding Hosiery Shoppe and a Revocable License Agreement to encroach into the 4th Street Right of Way by building a loading dock onto the east side of 335 E. Solomon Street. City Manager Kenny Smith will address.    
  28.

Consider approval for Four Seasons Cable Construction to install new Single Mode Fiber Optic cabling from Police Department to Spalding County 911, Spalding County Sheriff’s Department/Jail, Spalding County Public Works Building/Sign Shop, Spalding County Animal Shelter, Spalding County Water / Construction and Maintenance Building, and the Spalding County Correctional Institute for the amount of $98,500.00.  Chief Information Officer Jack Poland will address.

 
  29. Consider the adoption of the 2016 Griffin-Spalding Comprehensive Transportation Plan (CTP) Update as published by RS&H for the City of Griffin. Director of Public Works and Utilities Brant D. Keller will address.   
  30. Consider approval of a placard to be placed on the Recognition Wall at the City of Griffin Municipal Golf Course in memory of Joe Lee Mathis. Commissioner Rodney McCord will address.  
  31. Consider approval of the 2017 Local Maintenance and Improvement Grant (LMIG) with the Georgia Department of Transportation in the amount of $336,059.00 for the Public Works Department of the Public Works and Utilities Department. Director of Public Works and Utilities Department Brant D. Keller will address.  
  32. Consider appointment of a City resident or business owner to the nine-member Griffin-Spalding Business & Tourism Association Board of Directors, as a voting member, as provided for in the GSBTA Bylaws.  
  33. Consider, on first reading, an ordinance amending the Code of Griffin, Georgia, at Sec. 6-53, to comply with the new statutory requirement for local governments issuing alcoholic beverages licenses to adopt, by ordinance or resolution, a policy and procedure to report disciplinary actions against licensees to the Department of Revenue within 45 days. City Attorney Drew Whalen will address.  
  34. Consider a motion to deny the Offer of Compromise in the ante litem notice, dated June 16, 2016, from attorney Dorian Murry, on behalf of Rhonda Berry & Annie Jester, arising from a collision with a Griffin Police vehicle occurring on May 5, 2016. City Attorney Drew Whalen will address.  
         
 
         

CITY MANAGER'S REPORT

 
         
The City Manager will update the Commission on pending items, upcoming workshops, meetings, conferences and other pertinent issues.
 
         
 
         

CITY COMMISSIONER COMMENTS

 
         
Commissioners will provide updates regarding issues of interest from their respective districts and/or committee reports.
 
         
 
         

ADJOURN