AGENDA 

Regular Scheduled Meeting
CITY OF GRIFFIN BOARD OF COMMISSIONERS
June 14, 2016
W. Elmer George Municipal Hall

6:00 PM

 

         
Present:
         
Call to order by Chairperson Morrow
         
Pledge of Allegiance
         
Invocation
         
Approval of Agenda
         
 
         

PRESENTATIONS / DELEGATIONS

 
         
  1. Consider Proclamation declaring June 2016 to be General Aviation Month.   
  2.

Recognize Cindy Barton, Archivist, with the Planning & Development Department, as the May 2016 "Strongest Link" award recipient.  Toussaint Kirk, Director of Planning and Development will address.

 
  3. Review Financial reports for April 2016.  Chief Financial Officer Markus Schwab will address.    
         
Citizen Comments
         

CITIZEN COMMENTS

 
         
At this time, the Chairperson opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Commission meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Chairperson reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.
 
         
 
         

PUBLIC HEARINGS

 
         
Public Hearings are conducted to allow public comment on specific advertised issues such as rezoning, ordinances, policy development, operating budgets and other legislative actions to be considered by the City Commission.
 
         
  4. Receive comments regarding the proposed budgets for fiscal year beginning July 1, 2016 and ending June 30, 2017.  City Manager Kenny Smith will address.  
         
 
         

CONSENT AGENDA

 
         
  5. Consider approval of Minutes of the May 24, 2016 Workshop and Regular Scheduled Meeting.   
  6. Consider, on second reading, on Ordinance amending the Code of Griffin at Chapter 30, CEMETERIES, to revise provisions relating to interment of human remains within the city; disturbance of cemeteries, burial grounds, human remains, and burial objects; and rules and regulations for use and maintenance of City owned and maintained cemeteries, sale of burial rights, etc. City Attorney Drew Whalen and Dr. Brant Keller, Director of Public Works & Utilities will address.  
  7. Consider approval to amend the City of Griffin's Fiscal Year 2015-2016 Operating and Capital Budget by appropriating $84,560.00 (GIRMA insurance reimbursement for pump repairs) to Repairs & Maintenance Expense and reallocate $75,000 (for new bleach system) to Capital Outlay - Other Equipment from Repairs & Maintenance Expense for Still Branch Reservoir in Water Wastewater Utility Fund.  Chief Financial Officer Markus Schwab will address.  
  8. Consider approval to amend the City of Griffin's Fiscal Year 2015-2016 Operating and Capital Budget by appropriating $28,000.00 to Revenue - Grant Proceeds from DCA and Expenditure - Payments to Other Government Agency in Community Housing Improvement Program (CHIP) Fund.  Chief Financial Officer Markus Schwab will address.  
  9. Consider approval of a Task Order Form for the Dam Inspections of Still Branch Dam and Heads Creek Dam to Hazen and Sawyer in the amount of $4,800.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Brant D. Keller will address.  
  10.

Consider approval of a Maintenance Agreement for Still Branch Clearwell #1 to American Tank Maintenance in the amount of $2,250.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Brant D. Keller will address.

 

 
  11.

Consider renewal of an annual Agreement with E. David Dickens for Foilage and Soils Environmental Services in the amount of $7,400.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Brant D. Keller will address.

 
  12. Consider approval of an agreement for the tank maintenance of Still Branch Clearwell #2 to American Tank Maintenance in the amount of $2,250.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Brant D. Keller will address.  
  13. Consider approving Task Order for Utility Service Group for the 2016-2017 maintenance of the City of Griffin's water tanks in the amount of $85,368.97 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Brant D. Keller will address.       
  14. Consider an amendment to the Biosolids Management Contract dated May 13, 2014, to include one year service commencing July 1, 2016 for the Sludge Management Program, to Synagro South LLC., in the amount of .0629/gallon, for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Department Brant D. Keller will address.  
  15. Consider renewal of the 2016-2017 Meter Reading Agreement with TruCheck for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Department Brant D. Keller will address.  
  16. Consider the approval of the 2016 Chemical Annual Bid in the amount of $600,804.76 to fourteen (14) vendors for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Department will address.  
  17. Consider renewal of lease for Suite 114 in One Griffin Center with Tru-Check, Inc. for a term of twelve (12) months commencing July 1, 2016. City Manager Kenny Smith will address.  
         
 
         

REGULAR AGENDA

 
         
The Regular Agenda includes items on which the Commission will individually consider and possibly take action.
 
         
  18. Consider approval of a Resolution adopting the annual Fiscal Year 2016–2017 Operating Budget appropriating expenditures and projected revenues for specified purposes, functions and activities by fund for the budget period and the Capital Improvement Program. City Manager Kenny Smith will address.  
  19. Consider a Resolution approving an Administrative Reorganization to match personnel changes in the FY 17 budget. City Manager Kenny Smith will address.  
  20.

Consider approval of an Intergovernmental Agreement between the City of Griffin and Spalding County for information technology services including fiber optic communications and server services. Chief Information Officer Jack Poland will address.

 
  21. Consider a letter of engagement with Raftelis Financial Consultants, Inc., for the calculation of, and support for, the City of Griffin's wholesale and retail water and sewer rates in the amount of $20,000.00 for the Water and Wastewater Department of the Pubic Works and Utilities Department. Director of Public Works and Utilities Department Brant D. Keller will address.  
  22.

Consider approval of Task Order with Tetra Tech for the Watershed Sediment Evaluation for the dredging of Heads Creek Reservoir in the amount of $126,000.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Brant D. Keller will address.

 
  23. Consider approval of an agreement with Echologics A Muller Co. Company for EchoShore-DX distribution leak detection pilot study in the amount of $54,745.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Brant D. Keller will address.  
  24.

Consider approval of the FY2016-2017 Mass Water Meter Purchase from Delta Municipal Supply Company in the amount of $472,500.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Department Brant D. Keller will address.

 
  25. Consider approval of a TOF for the Condition Assessment of Cabin Creek Wastewater Treatment Plant to Paragon Consulting Group in the amount of $93,275.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Brant D. Keller will address.  
  26. Consider approval of a Task Order From for the Still Branch High Rate Permit Upgrade to Paragon Consulting Group in the amount of $14,750.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Brant D. Keller will address.  
  27. Consider approval of a Task Order Form for the Sewer Model and Capacity Analysis for Potato Creek Sewer Basin to Paragon Consulting Group in the amount of $285,000.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Brant D. Keller will address.  
  28.

Consider awarding the bid for Potato Creek W/WTP Generators to W.W Williams Inc. in the amount of $298,767.00 for the Upgrade and Expansion of Potato Creek Wastewater Treatment Plant of the Public Works and Utilities Department. Director of Public Works and Utilities Department Brant D. Keller will address.          

 
  29. Consider adopting Policies and Procedures for interments and erection of monuments in City-owned and maintained cemeteries. This Resolution is pursuant to newly-revised Sec. 30-33 of the Code of Griffin.Director of Utilities and Public Works Brant D. Keller, PhD., will address.  
  30. Consider approval of a work contract to Doric of Central Georgia-Doric Vault for the opening and closing of graves for the City Cemetery of the Public Works and Utilities Department. Director of Public Works and Utilities will address.  
  31. Appoint one Commissioner to the Board of Directors of the Griffin Business and Tourism Association for a three (3) year term beginning July 1, 2016. City Manager Kenny Smith will address.    
  32. Consider a professional agreement between the City of Griffin and Municipal Court Director Pamela Allen as an Independent Consultant, as recommended by the Georgia Municipal Association, to conduct an Efficiency Assessment of the Griffin Municipal Court, as a pilot project for GMA, in the amount of $2450 plus travel, and amend the budget accordingly. City Manager Kenny Smith will address.  
  33. Consider cancellation of June 28, 2016 Board of Commissioners meeting due to the Georgia Municipal Association Annual Conference, and the July 12, 2016 meeting due to the MEAG Power Annual Conference.   
  34. Consider Executive Session, pursuant to O.C.G.A. Section 50-14-2(1), for the purpose of meeting with our attorney to discuss pending/potential litigation.  
         
 
         

CITY MANAGER'S REPORT

 
         
The City Manager will update the Commission on pending items, upcoming workshops, meetings, conferences and other pertinent issues.
 
         
 
         

CITY COMMISSIONER COMMENTS

 
         
Commissioners will provide updates regarding issues of interest from their respective districts and/or committee reports.
 
         
 
         

ADJOURN