AGENDA 
REGULAR SCHEDULED MEETING 
CITY OF GRIFFIN BOARD OF COMMISSIONERS 
TUESDAY, JUNE 11, 2013 
W. ELMER GEORGE MUNICIPAL HALL 
100 SOUTH HILL STREET 
6:00 P.M.
Present: 
Call to order by Chairperson Todd 
Invocation 
Pledge of Allegiance 
PRESENTATIONS / DELEGATIONS 
1. Recognize Meghan Beaton of the Customer Service Department as the 
May, 2013 “Strongest Link” award recipient. Director of Electric Bill 
Bosch will address.
2. Recognize the City of Griffin’s Master Plans for Water, Wastewater & 
Stormwater for “Master Planning of the Year” Award from the Georgia 
Association of Water Professionals. Director of Public Works & Utilities 
Dr. Brant Keller will address.
3. Review Financials for April 2013. Director of Administrative Services 
Markus Schwab will address.
CITIZEN COMMENTS 
At this time, the Chairperson opens the floor to comments from the audience. 
Comments should relate to a specific agenda item, not listed on the agenda for a Public 
Hearing, or to a concern within the jurisdiction of the City. Commission meetings 
serve the purpose of conducting city business and are not a forum for the unlimited 
expression of opinion. The Chairperson reserves the right to limit comments to matters 
germane to city business and may refer speakers to the City Manager or other staff for 
resolution. 
PUBLIC HEARINGS 2
Public Hearings are conducted to allow public comment on specific advertised issues 
such as rezoning, ordinances, policy development, operating budgets and other 
legislative actions to be considered by the City Commission. 
4. Receive comments regarding the proposed budgets for fiscal year beginning July 
1, 2013 and ending June 30, 2014. Director of Administrative Services Markus 
Schwab will address. 
CONSENT AGENDA 
5. Consider approval of Minutes of the Workshop on May 28, 2013 and 
Minutes of Regular Scheduled Meeting on May 28, 2013. 
6. Consider Second and Final Reading of an Ordinance revising and updating 
the City’s Floodplain Management regulations. 
REGULAR AGENDA 
The Regular Agenda includes items on which the Commission will individually 
consider and possibly take action. 
7. Consider a Resolution adopting the annual Fiscal Year 2013-14 Operating 
Budget appropriating expenditures and projected revenues for specified 
purposes, functions and activities by fund for the budget period and the 
Capital Improvement Program. Director of Administrative Services 
Markus Schwab will address.
8. Consider the purchase of additional Wonderware software licenses for the 
Public Works Water Department Supervisory Control and Data 
Acquisition (SCADA) System in the amount of $22,864.43. Chief 
Information Officer Jack Poland will address. 
9. Consider awarding bid and construction contract to Johnson Landscapes, 
Inc. dba Vertical Earth, for the demolition and new construction of the 
bridge on Maple Drive in the amount of $283,741.99. Director of Public 
Works & Utilities Dr. Brant Keller will address. 
10. Consider a Task Order Form in accordance with the Master Services 
Agreement with Tetra Tech for engineering design and environmental 
permitting of Kelsey Creek and North 3rd St. BMP Restoration and Culvert 
Replacement Project in the amount of $140,000.00. Director of Public 
Works & Utilities Dr. Brant Keller will address. 
11. Consider a Task Order Form in accordance with the Master Services 
Agreement with Tetra Tech for Construction Management of Oak Hill 
Cemetery BMP Restoration Project in the amount of $16,500.00. Director 
of Public Works & Utilities Dr. Brant Keller will address. 3
12. Consider a Task Order Form in accordance with the Master Services 
Agreement with Tetra Tech for Ordinance Review and Changes as it 
relates to the new General NPDES Stormwater Permit GAG610000 for 
MS4 Permit in the amount of $55,000.00. Director of Public Works & 
Utilities Dr. Brant Keller will address. 
13. Consider a Task Order Form with Premier Systems Design (PSD) for 
Hiperweb software development and support for 2014 in an amount not to 
exceed $20,000.00. Director of Public Works & Utilities Dr. Brant Keller 
will address. 
14. Consider a Task Order Form in accordance with the Master Services 
Agreement with Tetra Tech for sediment sampling in the amount of 
$9,500.00. Director of Public Works & Utilities Dr. Brant Keller will 
address. 
15. Consider a Task Order Form in accordance with the Master Services 
Agreement with Florence & Hutcheson for annual dam inspections of Still 
Branch and Heads Creek Category #1 dams in the amount of $4,900.00. 
Director of Public Works & Utilities Dr. Brant Keller will address. 
16. Consider a Maintenance Agreement with Hach Company for turbidity 
sensors at the Harry Simmons and Still Branch water treatment plants in 
the amount of $24,718.00. Director of Public Works & Utilities Dr. Brant 
Keller will address. 
17. Consider a 5311 Public Transportation System Contract with Three Rivers 
Regional Commission for FY 2013-14 in the amount of $5,917.00.
Director of Public Works & Utilities Dr. Brant Keller will address. 
18. Consider the 2013-2014 residual sludge rates with Synagro for 
continuation of Residuals Management Program for the Wastewater 
Division. Director of Public Works & Utilities Dr. Brant Keller will 
address. 
19. Consider the mass meter purchase of (1,000) R450 Series Neptune meters 
in the amount of $189,000.00, and (2,800) R900i meters for $529,000.00 
from Delta Municipal Supply for Automatic Meter Reading. Director of 
Public Works & Utilities Dr. Brant Keller will address. 
20. Consider a Task Order Form in accordance with the Master Services 
Agreement with Paragon Consulting Group for design cost analysis of 
culvert repairs and replacement in the amount of $39,950.00. Director of 
Public Works & Utilities Dr. Brant Keller will address. 
21. Award chemical bids for Water and Wastewater Treatment Plants. 
Director of Public Works & Utilities Dr. Brant Keller will address. 4
22. Consider a Task Order with Raftelis Financial Consultants, Inc. for Retail 
Rate Model Adjustments and Wholesale Rate Model and Calculations for 
2014 in an amount not to exceed $20,000.00. Director of Public Works 
and Utilities Dr. Brant Keller will address. 
23. Consider ratification of an emergency approval of a consulting services 
agreement with Georgia Oilmen’s Services, Inc. for sampling, monitoring 
and assessment of underground illicit discharge of petroleum based 
products in the amount of $7,185.00. Director of Public Works and 
Utilities Dr. Brant Keller will address. 
24. Remove from the Table, and consider adoption of a new fee schedule for 
the Welcome Center’s Banquet Room. New rates would be effective July 
1, 2013. Director of Planning & Development Services Taurus Freeman 
will address. 
25. Remove from the Table, and consider a request to amend the contract with 
Steadfast Facility Maintenance, Inc. to include janitorial services and 
setup of the Welcome Center’s Conference Center. Director of Planning 
& Development Services Taurus Freeman will address.
26. Consider a Memorandum of Understanding with Homestead Ownership, 
Inc. and the City of Griffin for a period of three (3) years. Director of 
Planning & Development Services Taurus Freeman will address. 
27. Consider approval to amend the City of Griffin’s Fiscal year 2012-2013 
Operating and capital Budget in the amount of $11,005.00 in order to 
recognize contributions and donations towards the demolition and 
resurfacing of Imperial Theatre Façade; and approve the transfer of 
$7,030.00 to General Fund Operating account from Main Street. Director 
of Planning & Development Services Taurus Freeman will address. 
28. Consider lease between Newton Holdings, LP and the City of Griffin for 
1.07 acres commonly known as 202 West Solomon Street parking lot, in 
the amount of $600 per month for the term of July 1, 2013 through June 
30, 2023. City Manager Kenny Smith will address. 
29. Consider request from Spalding County for funding of 800 MHz 
Communications System Costs in the amount of $279,289.52, and 
consideration of Intergovernmental Agreement to Provide for Cost 
Sharing of 800 MHz Communication System. City Manager Kenny Smith 
will address. 
Enter into Closed Session Pursuant to O.C.G.A. Section 50-14-3(4) for the 
purpose of meeting with its attorney regarding discussing and acting upon 
the acquisition of real estate. 5
CITY MANAGER’S REPORT 
The City Manager will update the Commission on pending items, upcoming 
workshops, meetings, conferences and other pertinent issues. 
CITY COMMISSIONER COMMENTS 
Commissioners will provide updates regarding issues of interest from their respective 
districts and/or committee reports. 
ADJOURN