AGENDA
REGULAR SCHEDULED MEETING
CITY OF GRIFFIN BOARD OF COMMISSIONERS
TUESDAY, APRIL 9, 2013
W. ELMER GEORGE MUNICIPAL HALL
100 SOUTH HILL STREET
6:00 P.M.
Present:
Call to order by Chairperson Todd
Invocation 
Pledge of Allegiance
PRESENTATIONS / DELEGATIONS
1. Recognize Albert Sands with the Solid Waste Division as the March 2013 
“Strongest Link” Award recipient. Director of Central Services Phill 
Francis will address.
2. Consider a Proclamation declaring April 2013 as Confederate History 
Month in the City of Griffin. Chairperson Todd will address.
3. Review Financials for February 2013. Director of Administrative Services 
Markus Schwab will address.
CITIZEN COMMENTS
At this time, the Chairperson opens the floor to comments from the audience. 
Comments should relate to a specific agenda item, not listed on the agenda for a Public 
Hearing, or to a concern within the jurisdiction of the City. Commission meetings 
serve the purpose of conducting city business and are not a forum for the unlimited 
expression of opinion. The Chairperson reserves the right to limit comments to matters 
germane to city business and may refer speakers to the City Manager or other staff for 
resolution.
PUBLIC HEARINGS
Public Hearings are conducted to allow public comment on specific advertised issues 
such as rezoning, ordinances, policy development, operating budgets and other 
legislative actions to be considered by the City Commission. 2
CONSENT AGENDA
4. Consider approval of Minutes of Workshop on March 26, 2013 and 
Minutes of the Regular Scheduled Meeting on March 26, 2013.
REGULAR AGENDA
The Regular Agenda includes items on which the Commission will individually 
consider and possibly take action.
5. Remove from the table, and consider the First Reading of an Ordinance 
amending the Unified Development Code of the City of Griffin, Georgia 
(published as Article XII Signs, Sec. 1214) with respect to Regulation of 
Signs by Land Use: Emerging Corridor. Director of Planning & 
Development Services Taurus Freeman will address.
6. Consider best evaluated bid to Sharp Business Systems and CIT Financial, 
LLC for Multifunction Printers in the amount of $29,326.68 per year (plus 
usage). Director of Administrative Services Markus Schwab will address.
7. Acknowledge the City of Griffin Police Department as recipients of the 
2009 Justice Assistance Grant (JAG) #2009-SB-B9-1967 in the amount of 
$93,321.00. The grant is closing and will go through final review and 
audit by JAG administration. Chief Frank Strickland will address.
8. Consider awarding bid in the amount of $10,657.50 to McIntyre Fencing 
Company for court reconstruction at City Park for perimeter fence of 
tennis courts. Public Works & Utilities Dr. Brant Keller will address.
9. Consider approval of a Task Order Form in accordance with the Master 
Services Agreement with Paragon Consulting Group in the amount of 
$60,289.00 for civil engineering design, surveying, bid documents, 
construction management for the Maple Drive Bridge Replacement, and 
amend the budget accordingly. Director of Public Works & Utilities Dr. 
Brant Keller will address.
10. Consider approval to amend the City of Griffin’s Fiscal Year 12-13 
Operating and Capital Budget in the amount of $42,750.00 for the GriffinSpalding Airport. Airport Manager Robert Mohl will address.
11. Consider First Reading of an Ordinance amending the Code of Griffin, 
Georgia at Chapter 18, Aviation, Article I at Sec. 18-17, Article II at Sec. 
18-69 and Article III at Sec. 18-96 and 18-100. Airport Manager Robert 
Mohl will address.
12. Consider First Reading of an Ordinance to amend the code of Griffin, 
Georgia at Chapter 90, Traffic and Vehicles, Article IV, Parking and 3
Article VII, Junked and Inoperable Motor Vehicles. City Manager Kenny 
Smith will address.
13. Consider an addendum to the Waste Disposal Agreement between Pine 
Ridge Landfill and the City of Griffin for solid waste disposal services. 
Director of Central Services Phill Francis will address.
14. Consider a Task Order Form with American Logistics International, Inc. 
in the amount of $71,000.00 for the abatement of asbestos in vacant City 
buildings. Director of Central Services Phill Francis will address.
15. Consider purchase of a 2014 East Uploader Open Top Transfer trailer 
from East Mfg. Corp., the lowest and most responsive bidder, in the 
amount of $66,190.00 for use at the Solid Waste Transfer Station, and 
amend the budget accordingly. Director of Central Services Phill Francis 
will address.
16. Consider approval to amend the City of Griffin’s Fiscal year 2012-13 
Operating and Capital budget in the amount of $7,710.00; approve the 
creation of a Facilities Technician position in General Fund under 
Facilities Maintenance and eliminate the Grounds Maintenance position in 
Solid Waste Utility Fund under the office of the Solid Waste Director. 
Director of Central Services Phill Francis will address.
17. Consider approval of quote from Premier Restoration, Inc. the lowest and 
most responsive bidder, for the retrofitting of the public access doors on 
Solomon Street, the parking deck and South Hill Street to meet ADA 
requirements in the amount of $16,568.34. Director of Central Services 
Phill Francis will address.
18. Recognize the refunding of the MEAG Telecom Year End Settlement in 
the amount of $1,397.49 and direct the funds to be deposited into the 
Municipal Competitive Trust, Flexible Operating Account – Short Term 
Portfolio. Director of Electric Bill Bosch will address.
19. Recognize the refunding of the MEAG Year End Settlement in the amount 
of $1,609,669.00 and direct the funds to be deposited in the Municipal 
Competitive Trust, Flexible Operating Account – Short Term Portfolio. 
Director of Electric Bill Bosch will address.
20. Consider the transfer of $14,400 in Scrap Metal Funds cash to Electric 
Operating Cash account, for the rental of roll-off trucks needed for debris 
removal from Thomas Property site, and amend the budget accordingly.
Director of Electric Bill Bosch will address.
21. Consider a .0065 per kWh Environmental Compliance Cost Recovery as 
recommended by MEAG, Electric Cities of Georgia and Griffin Power. 
Director of Electric Bill Bosch will address.4
CITY MANAGER’S REPORT
The City Manager will update the Commission on pending items, upcoming 
workshops, meetings, conferences and other pertinent issues.
CITY COMMISSIONER COMMENTS
Commissioners will provide updates regarding issues of interest from their respective 
districts and/or committee reports.
ADJOURN