AGENDA 

Regular Scheduled Meeting
CITY OF GRIFFIN BOARD OF COMMISSIONERS
April 12, 2016
W. Elmer George Municipal Hall

6:00 PM

 

         
Present:
         
Call to order by Chairperson Morrow
         
Pledge of Allegiance
         
Invocation
         
Approval of Agenda
         
 
         

PRESENTATIONS / DELEGATIONS

 
         
  1. Consider Proclamation declaring the week of April 17-23, 2016 to be Georgia Cities Week and incorporate this year's theme of "Go to Town" for this year's planned events. Brian Miller, Citizen Engagement Specialist, will address.  
  2. Consider Proclamation declaring April 19, 2016 to be Griffin Lineman Appreciation Day.  Dan Thompson, Electric Director, will address.  
  3. Consider Joint Proclamation with Spalding County to welcome Toppan Printing Company, Ltd., a Japan-based manufacturing firm, to Griffin and Spalding County.  
  4.

Recognize Lorna Walters , Customer Service Representative with the Customer Service/Electric Department, as the March 2016 "Strongest Link" award recipient.  Electric Director Dan Thompson will address.  

 
  5. Review Financial reports for February 2016.  Chief Financial Officer Markus Schwab will address.    
         
Citizen Comments
         

CITIZEN COMMENTS

 
         
At this time, the Chairperson opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Commission meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Chairperson reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.
 
         
 
         

PUBLIC HEARINGS

 
         
Public Hearings are conducted to allow public comment on specific advertised issues such as rezoning, ordinances, policy development, operating budgets and other legislative actions to be considered by the City Commission.
 
         
  6. Receive comments regarding a request for a special use permit to allow the use of a single family dwelling unit in the Planned Commercial Development (PCD) zoning district for property located at 215 S. 11th Street, submitted by Doug Lane. Director of Planning & Development Serviecs, Toussaint Kirk will address.    
  7. Receive comments regarding a request for a special use permit to allow a funeral home to operate in the HDR-B zoning District for the property located at 847 N. 9th Street, submitted by Charles M. Burden.Director of Planning & Development Services, Tousssaint Kirk will address.  
         
 
         

CONSENT AGENDA

 
         
  8. Consider approval of the Minutes of the March 22, 2016 Workshop and the Regular schedule Meeting.  
         
 
         

REGULAR AGENDA

 
         
The Regular Agenda includes items on which the Commission will individually consider and possibly take action.
 
         
  9. Consider approval of a request for a special use permit to allow the use of a single family dwelling unit in the Planned Commercial Development (PCD) zoning district for property located at 215 S. 11th Street, submitted by Doug Lane. Director of Planning & Development Services, Toussaint Kirk  will address.  
  10. Consider approval of a request for a special use permit to allow a funeral home to operate in the HDR-B zoning District for the property located at 847 N. 9th Street, submitted by Charles M. Burden. Director of Planning & Development, Toussaint Kirk will address.  
  11.

Consider approval to implement an Internet Master Service Agreement that sets the terms and conditions for selling internet bandwidth to customer businesses and authorize staff to negotiate pricing with business customers per individual needs with a service agreement. Jack Poland, Chief Information Officer, will address.

 
  12.

Consider approval to direct MEAG Power to place 100% of the City's 2015 MEAG Power Year-End Settlement refund of $1,693,530 into the City's MEAG Municipal Competitive Trust Flexible Operating Account - Short-Term Portfolio and authorize execution of the MEAG Power Projects 2015 Year-End Settlement Election Form by City Commission Chair and City Manager.  Electric Director Dan Thompson will address.   

 
  13. Consider approval to direct MEAG Power to place 100% of the City's 2015 MEAG Telecommunications Year-End Settlement refund of $4,153.00 into the City's MEAG Municipal Competitive Trust Flexible Operating Account - Short-Term Portfolio and authorize execution of the MEAG Power Telecommunications 2015 Year-End Settlement Election Form by the Commission Chair and City ManagerElectric Director Dan Thompson will address.     
  14. Consider approval and authorize the drawdown of up to/not to exceed $2.5 million from the City of Griffin's MEAG Municipal Competitive Trust Short-term Portfolio in incremental draws as needed for certain purchases and maintenance, and amend the budget accordingly. City Manager Kenny Smith will address.  
  15. Consider approving acceptance of a non-matching grant from the Central Georgia EMC Foundation in the amount of $1620.00 and amend the budget accordingly.   John Hamilton, Operations Officer for Griffin Fire & Rescue, will address.  
  16. Consider approval to accept a grant in the amount of $15,770.25 from the Firehouse Subs Foundation, Inc., for the purpose of purchasing seven (7) Automatic External Defibriallators, and amend budget accordingly.  John Hamilton, Operations Officer for Griffin Fire & Rescue, will address.  
  17. Consider approval to accept a grant in the amount of $950.00 from Southern Rivers Energy EMC to fund a Child Car Seat Technician Class, sponsored by Griffin Fire-Rescue, and amend the budget accordingly. John Hamilton, Operations Officer for Griffin Fire & Rescue, will address.  
  18. Consider approval of the SCADA System for Potato Creek Wastewater Plant upgrade and expansion to MR Systems in the amount of $193,786.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Brant D. Keller will address.  
  19. Consider the approval to purchase a 20 Ton Drop-Deck trailer from JME Sales, Inc in the amount of $18,825.00 for the Stormwater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Department Brant D. Keller will address.  
  20. Consider approval of a supplemental agreement for LMIG 2016 for Highway Safety with the Georgia Department of Transportation for line striping of City streets in certifiying the Rights of Way and the submittal request for the Department of Public Works of the Public Works and Utilities Department.Director of Public Works and Utilities Brant D. Keller will address.  
  21. Consider approval to surplus Golf Course Toro 5 Gang Mower and approve direct sale to Hickory Hills Golf Course in the amount of $1000. Director of Public Works and Utilities Department Brant D. Keller will address.  
  22. Consider approval of 2016 Spring Campaign for the Service Line Warranties of America (SLWA) program offered to City of Griffin residents. Public Works and Utilities Director Brant Keller will address.  
         
 
         

CITY MANAGER'S REPORT

 
         
The City Manager will update the Commission on pending items, upcoming workshops, meetings, conferences and other pertinent issues.
 
         
 
         

CITY COMMISSIONER COMMENTS

 
         
Commissioners will provide updates regarding issues of interest from their respective districts and/or committee reports.
 
         
 
         

ADJOURN