Amended
AGENDA
REGULAR SCHEDULED MEETING
CITY OF GRIFFIN BOARD OF COMMISSIONERS


TUESDAY, MARCH 26, 2013


W. ELMER GEORGE MUNICIPAL HALL
100 SOUTH HILL STREET
6:00 P.M.
Present:
Call to order by Chairperson Todd


Invocation 
Pledge of Allegiance


PRESENTATIONS / DELEGATIONS
1. Recognize Alexa Robinson for the “New Trainer of the Year 2012” award for 
Adopt-A Stream Program, Georgia Environmental Protection Division. Director 
of Public Works & Utilities Dr. Brant Keller will address.
2. Recognize the City of Griffin’s “Watershed of the Year 2012” award for a Phase 
2 Municipal Separate Storm Sewer System, presented by the Adopt-A-Stream 
Program Georgia Environmental Protection Division. Director of Public Works 
& Utilities Dr. Brant Keller will address.
3. Recognize the G-S Area Transportation Committee Bicycle & Pedestrian 
Subcommittee and the Griffin Bicycle Coalition in support of bicycle and 
pedestrian travel as an alternative mode of transportation. Chairperson Todd will 
address.


CITIZEN COMMENTS
At this time, the Chairperson opens the floor to comments from the audience. Comments 
should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a 
concern within the jurisdiction of the City. Commission meetings serve the purpose of 
conducting city business and are not a forum for the unlimited expression of opinion. The 
Chairperson reserves the right to limit comments to matters germane to city business and may 
refer speakers to the City Manager or other staff for resolution.


PUBLIC HEARINGS
Public Hearings are conducted to allow public comment on specific advertised issues such as 
rezoning, ordinances, policy development, operating budgets and other legislative actions to be 
considered by the City Commission. 
4. Receive comments regarding a request to amend the Unified Development Code of the 
City of Griffin (published as Article XII Signs Sec. 1214) with respect to Regulation of 
Signs by Land Use: Emerging Corridor. Director of Planning & Development Services 
Taurus Freeman will address.2


CONSENT AGENDA
5. Consider approval of Minutes of the Regular Scheduled Meeting on March 12, 
2013.
6. Consider Second and Final Reading of an Ordinance amending the Code of 
Griffin, Georgia at Chapter 54, Health & Sanitation, Article I, In General, Sec. 
54-1, Adoption of Certain Rules and Regulations, so as to adopt and enforce 
Spalding County Board of Health Rules and Regulations for Body Art Studios 
and Body Artists.


REGULAR AGENDA
The Regular Agenda includes items on which the Commission will individually consider and 
possibly take action.
7. Consider best evaluated bid to G & K Services, rental and lease services for 
uniforms, and Agreement for Supply of G & K Services, contracting for a term of 
four (4) years, for a combined monthly cost of $6,335.07 or $76,020.84 per year.
Director of Administrative Services Markus Schwab will address.
8. Consider upgrade to Public Works Water Department Supervisory Control and 
Data Acquisition (SCADA) Server and equipment in the amount of $43,454.00. 
The SCADA System monitors and controls the City’s water supply and waste 
water lift stations. Chief Information Officer Jack Poland will address.
9. Consider contract with nCourt utilizing Sungard Public Sector OSSI software to 
provide e-commerce services to the City of Griffin Police Department by 
allowing them to satisfy traffic fines over the internet. Chief Information Officer 
Jack Poland will address.
10. Consider First Reading of an Ordinance amending the Unified Development 
Code of the City of Griffin, Georgia (published as Article XII Signs, Sec. 1214) 
with respect to Regulation of Signs by Land Use: Emerging Corridor. Director 
of Planning & Development Services Taurus Freeman will address.
11. Consider amending contract with ReservationsFor, Inc. to include on-line 
reservations for the Welcome Center for the Planning & Development Services 
Department. Director of Planning & Development Services Taurus Freeman will 
address.
12. Consider approval of sidewalk list for bid preparation for the Public Works & 
Utilities Department. Director of Public Works & Utilities Dr. Brant Keller will 
address.
13. Consider a construction bid and Agreement with RDJE, Inc. for the CDBG 2012 
Phase IV of the North Griffin Infrastructure Improvements in the amount of 
$560,519.00. Director of Public Works & Utilities Dr. Brant Keller will address.3
14. Consider a request to place a monument in memory of Bill Simons at the City of 
Griffin Municipal Golf Course. Director of Public Works & Utilities Dr. Brant 
Keller will address.
15. Consider a Memorandum of Understanding (MOU) with Spalding County Board 
of Commissioners for the 2013 Pool Season. Director of Public Works & 
Utilities Dr. Brant Keller will address.
16. Consider an Intergovernmental Agreement between the City of Griffin and 
Spalding County for the equal funding of the Griffin-Spalding County Archives. 
City Manager Kenny Smith will address.
17. Consider amending the City of Griffin’s General Fund Operating and Capital 
Budget for Fiscal Year 2012-2013 in the amount of $7,500.00 for the new 
Archivist position in Planning & Development Services. City Manager Kenny 
Smith will address.
18. Consider an Intergovernmental Agreement between the City of Griffin and 
Spalding County for the distribution of revenue generated by O.C.G.A. 48-5C-1, 
and the Ad Valorem Tax for Motor Vehicles. City Manager Kenny Smith will 
address.
19. Consider an Intergovernmental Agreement between the City of Griffin, Spalding 
County and the Griffin-Spalding County Airport Authority for the Joint Funding 
of General Aviation Operations at the Griffin-Spalding County Airport. City 
Manager Kenny Smith will address.
20. Consider redirecting all proceeds from the Albany sale to the MEAG 
Competitive Trust, Short Term Portfolio, effective in April, 2013. City Manager 
Kenny Smith will address.


CITY MANAGER’S REPORT
The City Manager will update the Commission on pending items, upcoming workshops, 
meetings, conferences and other pertinent issues.


CITY COMMISSIONER COMMENTS
Commissioners will provide updates regarding issues of interest from their respective districts 
and/or committee reports.


ADJOURN