REGULAR SCHEDULED MEETING
CITY OF GRIFFIN BOARD OF COMMISSIONERS
TUESDAY, FEBRUARY 26, 2013
W. ELMER GEORGE MUNICIPAL HALL
100 SOUTH HILL STREET
Call to order by Chairperson Todd
Pledge of Allegiance
PRESENTATIONS / DELEGATIONS
At this time, the Chairperson opens the floor to comments from the audience.
Comments should relate to a specific agenda item, not listed on the agenda for a Public
Hearing, or to a concern within the jurisdiction of the City. Commission meetings
serve the purpose of conducting city business and are not a forum for the unlimited
expression of opinion. The Chairperson reserves the right to limit comments to matters
germane to city business and may refer speakers to the City Manager or other staff for
Public Hearings are conducted to allow public comment on specific advertised issues
such as rezoning, ordinances, policy development, operating budgets and other
legislative actions to be considered by the City Commission.
1. Consider approval of Minutes of the Annual Goals Workshop on February
6 & 7, 2013 and Regular Scheduled Meeting on February 12, 2013.
The Regular Agenda includes items on which the Commission will individually
consider and possibly take action.
2. Consider a Jail Services Agreement between the City of Griffin, Lamar
County Sheriff Brad White and the Lamar County Board of
Commissioners to house convicted and pre-trial detainees for the City of
Griffin Police Department. Chief Frank Strickland will address.
3. Consider approval to amend the City’s Fiscal Year 2012-2013 Operating
and Capital budget in order to complete the purchase and installation of
thirty Harris Data Modems at a cost of $37,500.00 from Loudoun
Communications, Inc., a sole source provider for this equipment. Chief
Frank Strickland will address.
4. Remove from the table, and consider an agreement with Utility Service
Partners Private Label, Inc. d/b/a Service Line Warranties of America to
provide utility service line warranties to customers. Director of Public
Works & Utilities Dr. Brant Keller will address.
5. Consider the purchase of a 13-016 T4.75 New Holland 4WD Tractor in
the amount of $42,312.04 from Wade Tractor and Equipment, the lowest
and best bid, for use in the Stormwater Division. Director of Public
Works & Utilities Dr. Brant Keller will address.
6. Consider the purchase of 304C Mini Hydraulic Excavator from Yancey
Brothers in the amount of $39,999.00 for use in the Stormwater Division.
Director of Public Works & Utilities Dr. Brant Keller will address.
7. Consider approval to award bid to Southern Playgrounds, the lowest and
best bid, for playground equipment in City Park in the amount of
$31,288.00. Director of Public Works & Utilities Dr. Brant Keller will
8. Consider approval to award bid to Sunbelt Asphalt, the lowest and best
bid, for tennis court reconstruction at City Park in the amount of
$42,800.00, and amend the budget accordingly. Director of Public Works
& Utilities Dr. Brant Keller will address.
9. Consider the purchase of five (5) thirty-yard roll off containers at a cost of
$3,587.00 each, a total of $17,935.00, and three (3) twenty-yard roll off
containers at a cost of $3,095.00 each, a total of $9,285.00 from
Wastequip Manufacturing, the lowest and most responsive bidder, for use
in the Solid Waste Division. Director of Central Services Phill Francis
10. Revise the City’s voluntary deposits to the MEAG Municipal Competitive
Trust as follows: Starting in February, 2013: Deposit $89,129.00 in the
Flexible Operating Account/Short Term Portfolio and deposit $165,520.00 3
in the New Generation and Capacity Funding Account/Intermediate
Extended Maturity Portfolio. Director of Electric Bill Bosch will address.
11. Approve participation in the proposed MEAG Power Excess Power Pool
and designate 10 MW of Project 1 resources to be allocated to the Power
Pool. Director of Electric Bill Bosch will address.
12. Direct MEAG to transfer the funds in the City’s New Generation and
Capacity Funding Account – Short Term Portfolio and New Generation
and Capacity Funding Account – Intermediate Portfolio to the New
Generation and Capacity Funding Account – Intermediate Extended
Maturity Portfolio. Director of Electric Bill Bosch will address.
13. Consider approval of an agreement with TruCheck for the provision of
meter reading services for the period of January 1, 2013 through June 30,
2013. Director of Electric Bill Bosch will address.
14. Consider for approval an agreement with Precision Planning, Inc. for
design and construction administration services for the development of the
Thomas Property for the Electric Department Line Construction and
Technical Services Divisions in an amount not to exceed $150,000.00;
approve the transfer of $80,000.00 in Scrap Metal Funds cash to Electric
Operating Cash account, and amend the budget accordingly. Director of
Electric Bill Bosch will address.
CITY MANAGER’S REPORT
The City Manager will update the Commission on pending items, upcoming
workshops, meetings, conferences and other pertinent issues.
CITY COMMISSIONER COMMENTS
Commissioners will provide updates regarding issues of interest from their respective
districts and/or committee reports.