AGENDA 

Regular Scheduled Meeting
CITY OF GRIFFIN BOARD OF COMMISSIONERS
February 24, 2015
W. ELMER GEORGE MUNICIPAL HALL

6:00 PM

 

         
Present:
         
Call to order by Chairperson Hollberg
         
Pledge of Allegiance
         
Invocation
         
Approval of Agenda
         
 
         

PRESENTATIONS / DELEGATIONS

 
         
  1. Recognize Johnnie Stephens, Office Administrator for the Solid Waste Department who retired on January 31, 2015 after 12 1/2 years of dedicated service to the City of Griffin.  Human Resources Director Miles Neville will address.   
         
Citizen Comments
         

CITIZEN COMMENTS

 
         
At this time, the Chairperson opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Commission meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Chairperson reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.
 
         
 
         

PUBLIC HEARINGS

 
         
Public Hearings are conducted to allow public comment on specific advertised issues such as rezoning, ordinances, policy development, operating budgets and other legislative actions to be considered by the City Commission.
 
         
  2. Receive comments regarding a request for a variance from Section 1211 I, Billboard Signs, developed property, of the City of Griffin Unified Development Code to reduce the front yard setback from seventy five (75) feet to forty five (45) feet and the side yard setback from seventy five (75) feet to ten (10) feet for a proposed billboard sign at 1108 Zebulon Rd., submitted by Southern Digital Displays.Toussaint Kirk, Director of Planning & Development Services to address.  
  3. Receive comments regarding a request for deannexation of approximately 30 +/- acres located along Williamson Road just west of South Pine Hill Road to include property known as tax parcel numbers 054 Block 01 Lot 001 submitted by Bankston Properties LLC. Toussaint Kirk, Director of Planning & Development Services will address.  
         
 
         

CONSENT AGENDA

 
         
  4. Consider approval of Minutes for the 2-10-15 Annual Goals Workshop.  
  5. Consider approval of the Minutes of the Regular Scheduled Meeting of February 10, 2015.   
         
 
         

REGULAR AGENDA

 
         
The Regular Agenda includes items on which the Commission will individually consider and possibly take action.
 
         
  6. Yvonne Langford, 245 Meriwether Street, asked to address the Commission regarding concerns with the parking changes in the 200 block of Meriwether Street. Brant Keller, Public Works and Utilities Director is available to address questions.  
  7. Consider a request for a variance from Section 1211 I, Billboard Signs, developed property, of the City of Griffin Unified Development Code to reduce the front yard setback from seventy five (75) feet to forty five (45) feet and the side yard setback from seventy five (75) feet to ten (10) feet for a proposed billboard sign at 1108 Zebulon Rd., submitted by Southern Digital Displays. Toussaint Kirk, Director of Planning & Development Services to address.  
  8. Consider on first reading an ordinance requesting the deannexation of approximately 30 +/- acres located along Williamson Road just west of South Pine Hill Road to include property known as tax parcel numbers 054 Block 01 Lot 001 submitted by Bankston Properties LLC. Toussaint Kirk, Director of Planning & Development Services will address.  
  9. Consider approval of a Resolution to submit the 2015 Community Development Block Grant (CDBG) application for $500,000 to the Georgia Department of Community Affairs (DCA) to make public water and sewer infrastructure improvements in the Northeast Griffin low-income area (Zone 7 &8). Director of Planning and Development Services Toussaint Kirk will address.    
  10. Consider a Resolution providing direction and authority to the City Manager as to the acquisition of real property of Hani Zaidieh, located at 722 North Hill Street, to be used for construction of the N. Sixth Street Realignment Project. City Attorney Drew Whalen will address.  
  11. Consider a supplemental resolution to ratify/authorize final acquisition of land interests required for GDOT Federal Aid Project No. CSSTP-0008-00 (237) and (238), City of Griffin Intersection Improvements. City Attorney Drew Whalen will present.  
  12. Consider purchase of two (2) 2015 Dodge Durango SUV's from Akins Ford Dodge, state contract vendor, in the amount of $58,344 ($29,172 each); and equipment and installation by TransComm Services in the amount of $8055. Chief Steve Heaton will address.      
  13. Consider purchase of a 2015 Dodge Journey in the amount of $27,039 from Cronic Dodge under State contract, and the installation of equipment in the amount of $600 by TransComm Services, for the police department using asset forfeiture funds and amend the budget for this and other purposes.   Chief Steve Heaton will address

 

 
  14. Consider the approval of Phase II of the Way Finding Sign Program to Creative Design Signs in the amount of $86,240.00 for Public Works of the Public Works and Utilities Department. Brant Keller, Director of Public Works and Utilities will address.  
  15. Consider approval of task order to Burns-McDonnell for the development of construction documents for the integration of  Variable Frequency Drive (VFD) unit for Still Branch Water Treatment Plant in the amount of $147,300.00 and amend the budget accordingly for the Public Works and Utilities Department. Director of Public Work and Utilities Department Brant D. Keller will address.  
  16. Consider the approval to purchase a Toro Groundsmaster 360 turf mower from Jerry Pate Turf in the amount of $26,168.83 off state contract for the City of Griffin Municipal Golf Course of the Public Works and Utilities Department. Brant D. Keller Director of Public Works and Utilities will address.  
  17. Consider approval to purchase 2015 F150 pick up truck from lowest bidder, Speedway Ford for $24,021.88 and surplus the existing unit #865 for the Water and Wastewater Department of the Public Works and Utilities Department. Brant D. Keller Director of the Public Works and Utilities will address.  
  18. Consider approval to purchase F150 pick up truck from lowest bidder, Speedway Ford in the amount of $21,506.00 and surplus existing unit 1814, for the Water and Wastewater Department of Public Works and Utilities Department. Director Brant D. Keller of Public Works and Utilities will address.  
  19. Consider the purchase of an F350 Service Truck off state contract from Speedway Ford in the amount of $43,168.00 and the surplus of existing unit #872 for the Water and Wastewater Department of the Public Works and Utilities Department. Public Works and Utilities Director Brant D. Keller will address.  
  20. Consider the approval of a professional services agreement with Hazen and Sawyer for the Engineer of Record of the City of Griffin's Category I Dams as required by Georgia Environmental Protection Division for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Brant D. Keller will address.   
  21. Approve the withdrawal of up to $245,000 from the MEAG Competitive Trust, Short Term Portfolio and amend the budget accordingly for completion of the Griffin Power Line Construction and Technical Services facility being constructed at the former Thomas Packing site. Electric Director Bill Bosch will address.  
  22. Consider authorizing the City Attorney to work with our local legislative delegation to introduce local legislation to increase the City of Griffin Hotel / Motel tax from 7% to 8%. City Manager Kenny Smith will address.  
  23. Consider authorizing travel for Commissioner Morrow to attend the GMA Spring Legislative Policy Council Meeting, April 29-30, 2015 in Athens, Georgia.  City Manager Kenny Smith will address.  
         
 
         

CITY MANAGER'S REPORT

 
         
The City Manager will update the Commission on pending items, upcoming workshops, meetings, conferences and other pertinent issues.
 
         
 
         

CITY COMMISSIONER COMMENTS

 
         
Commissioners will provide updates regarding issues of interest from their respective districts and/or committee reports.
 
         
 
         

ADJOURN