AGENDA 

Regular Scheduled Meeting
CITY OF GRIFFIN BOARD OF COMMISSIONERS
January 13, 2015
W. ELMER GEORGE MUNICIPAL HALL

6:00 PM

 

         
Present:
         
Call to order by Chairperson Mclemore
         
Pledge of Allegiance
         
Invocation
         
Approval of Agenda
         
 
         

SPECIAL ORDERS OF BUSINESS

 
         
  1. Elect Chairperson for calendar year 2015. Doug Hollberg was elected Chairperson for calendar year 2015 by acclamation on nomination by Commissioner Morrow.   
  2. Appointment of Vice-Chairperson for calendar year 2015 by the new Chairperson.  Chairperson Hollberg appointed Commissioner Dick Morrow as Vice-Chairperson.  
         
 
         

PRESENTATIONS / DELEGATIONS

 
         
  3. Recognize Chairperson Ryan McLemore for his service as Mayor of the City of Griffin for calendar year 2014. 2015 Chairperson will address. Doug Hollberg, 2015 Chairperson, thanked Commissioner McLemore for his diligent service and presented a gavel plaque in appreciation.   
  4. Recognize Nellie Parsons, Accountant with the Accounting Department, as the December 2014 "Strongest Link" award recipient. Chief Financial Officer, Markus Schwab will address. Chuck Olmstead read the nomination and heralded Ms. Parsons as an unsung hero, noting her accomplishments. She was presented the "Strongest Link" from last month's recipient, Firefighter Daniel Cowles.  
  5. Review Financials for November 2014.  Chief Financial Officer Markus Schwab will address.    
         
Citizen Comments
         

CITIZEN COMMENTS

 
         
At this time, the Chairperson opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Commission meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Chairperson reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.
 
         
 
         

PUBLIC HEARINGS

 
         
Public Hearings are conducted to allow public comment on specific advertised issues such as rezoning, ordinances, policy development, operating budgets and other legislative actions to be considered by the City Commission.
 
         
  6. Receive comments regarding a Special Use Permit to allow a single family dwelling to be constructed at 107 Blanton Ave. submitted by Square Foot Ministries. Toussaint Kirk will address. There were no comments.  
  7. Receive comments regarding a request to rezone property located at 708 S. Hill Street consisting of 3.26 +/- acres from Medium Density Residential (MDR) to Low Density Residential-B (LDR-B) submitted by Anita Hoffman.There were no comments.  
  8. Receive comments regarding a request to amend the Unified Development Code, of the City of Griffin, Article 12, Section 1213B (9), Historic Character Signs. Development Services Director Toussaint Kirk to addressToussaint Kirk, in light of recent developments, asked that this request be tabled, so no public comment was solicited.  Some discussion followed.  
  9. Receive comments regarding amending the boundary to the Downtown Development Authority district. Kenwin M. Hayes, Sr., Executive Director Downtown Development Authority will address. Victoria Williams, 4070 Valley Brook Terrace, College Park, GA 30349 spoke in support of the resolution.  
         
 
         

CONSENT AGENDA

 
         
  10. Consider approval of Minutes of the Regular Scheduled Meeting on December 9, 2014. Motion/second to approve by Commissioners Morrow/Todd carried by a 5-0-1 vote with Commissioner Flowers abstaining since she was not present for the meeting.  
         
 
         

REGULAR AGENDA

 
         
The Regular Agenda includes items on which the Commission will individually consider and possibly take action.
 
         
  11. Consider a Resolution making appointment to the office of City Attorney and approving compensation for said position. Resolution adopted to reappoint Andrew J. Whalen, III as City Attorney on motion/second by Commissioners Todd/Ward.  
  12. Consider a Resolution making an appointment to the office of Judge of Municipal Court and approving compensation for said position.Resolution adopted to reappoint William G. Johnston, III as Municipal Court Judge on motion/second by Commissioners Morrow/Todd.  
  13. Consider a Resolution making appointment to the Office of Municipal Court Solicitor and approving compensation for said position.Resolution adopted to appoint Jessica W. O'Connor as Municipal Court Solicitor on motion/second by Commissioners Morrow/Todd.  
  14. Consider a Resolution making appointment to the office of Municipal Court Clerk and approving compensation for said position.Resolution adopted to reappoint Yolanda Walker as Municipal Court Clerk on motion/second by Commissioners Morrow/McLeroy.  
  15. Consider a Resolution making appointment to the office of Municipal Registrar and approving compensation for said position.Resolution adopted to appoint Teresa A. Watson as Municipal Registrar on motion/second by Commissioners Morrow/McLemore.  
  16. Consider a resolution appointing Teresa Watson, Executive Secretary to the City Manager, as Assistant Secretary to the Commission.  Resolution approved unanimously on motion/second by Commissioners McCord/McLemore.  
  17. Consider Resolution accepting the resignation of Judy Flournoy as an Assistant Open Records Officer and designating Teresa Watson as an Assistant Open Records Officer. City Manager Kenny Smith will addressResolution adopted unanimously on motion/second by Commissioners Morrow/McCord.  
  18. Consider approval of the 2015 City of Griffin Board of Commissioners meeting schedule. Approved unanimously on motion/second by Commissioners McCord/McLemore.  
  19. Consider a request for a Special Use Permit to allow a single family dwelling to be constructed at 107 Blanton Ave. submitted by Square Foot Ministries. Toussaint Kirk will address. Request approved unanimously on motion/second by Commissioners Morrow/McCord.  
  20. Consider a request to rezone property located at 708 S. Hill Street consisting of 3.26 +/- acres from Medium Density Residential (MDR) to Low Density Residential-B (LDR-B) submitted by Anita Hoffman. Toussaint Kirk will address. Request approved unanimously on motion/second by Commissioners Morrow/Todd.  
  21. Consider approval regarding a request to amend the Unified Development Code, of the City of Griffin, Article 12, Section 1213B (9), Historic Character Signs. Toussaint Kirk to address. Motion/second to table by Commissioners Todd/Ward carried unanimously.  
  22. Consider approval of a revision to the 2014 policy "Naming of Facilities and Erecting Plaques, Monuments and Markers" adding a section that excludes said policy's applicability to City cemeteries. City Manager Kenny Smith will address.  Approved unanimously on motion/second by Commissioners Todd/McLemore.  
  23. Consider resolution amending the boundary to the Downtown Development Authority district. Kenwin M. Hayes, Sr., Executive Director Downtown Development Authority will address. Resolution adopted unanimously on motion/second by Commissioners McCord/Todd.  
  24. Consider approval, on first reading, of an amendment to the Alcohol Ordinance to include the requirements for the installation of security cameras at those businesses licensed to sell alcohol by the package for off premises consumption.  Chief Steve Heaton will addressApproved on motion/second by Commissioners Morrow/McLemore by a vote of 5-2 with Commissioners McCord and Flowers voting in opposition.  
  25. Consider approval to amend the City of Griffin's General Fund Fiscal Year 2014-2015 Operating and Capital Budget in the amount of $10,610.00 for the purchase of a Kustom 800 Plus Smart Cart system.    Police Chief Steven Heaton will address. Approved unanimously on motion/second by Commissioners Morrow/McCord.  
  26. Consider approval to accept a donation of $10,155.50 from the Firehouse Subs Public Safety Foundation and amend the budget accordingly for the purchase of a Thermal Imaging Camera.   Fire Chief Tommy Jones will address. Approved unanimously on motion/second by Commissioners McCord/McLemore.  
  27. Approve directing MEAG Power to deposit 100% of the City's Off-System sales margins into the City's Flexible Operating Account, Short Term Portfolio for the Power Supply Year 2015. Electric Director Bill Bosch will address. Approved unanimously on motion/second by Commissioners Morrow/Todd.  
  28. Approve directing MEAG Power to add $209,776 per month to the MEAG bill, and deposit $136,354.40 per month to the New Generation and Capacity Funding Account/Intermediate Extended MaturityPortfolio, and $73,411.60 to the MEAG Competitive Trust, Short Term Portfolio beginning in January, 2015. Electric Director Bill Bosch will address. Approved unanimously on motion/second by Commissioners Morrow/McCord.  
  29. Approve the Expedited Enforcement Compliance Order from GAEPD for unpermitted discharges from the City of Griffin's NPDES Nos. GA0020214 and Permit effluent violations from NPDES Permit GA002014 and GA0030791. Entry into consent and pay settlement in amount of $2,195.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Dr. Brant D. Keller will addressApproved by unanimous vote on motion/second by Commissioners Morrow/Todd.  
  30. Consider approval of a Resolution, in accordance with the Georgia Election Code and State Election Board, to call for a Municipal Election for Districts 2, 4 and At-Large, on Tuesday, November 3, 2015, and to establish a qualifying fee in accordance with Georgia Elections Code and Rules of the State Election Board, Section 21-2-131 in the amount of $403.20. Approved unanimously on motion/second by Commissioners Todd/McLemore.  
  31. Appoint one Commission member to the Board of Health. The term of Commissioner Dick Morrow expired on 12/31/2014.Reappointment of Vice-Chairperson Dick Morrow was unanimous on motion/second by Commissioners McCord/McLemore.  
  32. Appoint one (1) member (Chairperson or designee) to the Griffin Spalding Chamber of Commerce Board of Directors. The term of Commissioner Dick Morrow expired 12/31/14. Chairperson Doug Hollberg reappointed Vice-Chairperson Dick Morrow to serve.  
  33. Appoint four (4) members to the Downtown Development Authority. The terms of Otis Blake, III, Daniel Searcy, Daa'ood Amin and Joey Scanlon expired on 12/31/2014.  Reappointment of Otis Blake, III, Daniel Searcy, Daa'ood Amin and Joey Scanlon by unanimous vote on motion/second by Commissioners Morrow/McCord.  
  34. Appoint three (3) members to Environmental Council whose initial one-year terms expired 12/31/2014, to include Jay Averett, Bettye Bogue Jones and Amanda Slade. Reappointment of Bettye Bogue Jones and appointment of Melissa Tober and Frank Harris was unanimous on motion/second by Commissioners McCord/McLemore.  
  35. Appoint one Commission member to the Griffin Downtown Council. The term of Commissioner Doug Hollberg expired on 12/31/14.Reappointment of Chairperson Doug Hollberg unanimously on motion/second by McCord/McLemore.  
  36. Appointment of one post member (Post 9) to Griffin-Spalding Airport Authority. The term of Post 9 member Ron Alexander expired 12/31/2014. Reappointment of Ron Alexander was unanimous on motion/second by Commissioners Morrow/Todd.  
  37. Appoint three (3) members to the Griffin-Spalding Development Authority. The terms of Ryan McLemore (Chairperson or designee), Alton Knight, and Chuck Copeland expired on 12/31/2014. Chairperson Hollberg will serve; reappointment of Chuck Copeland and appointment of William (Bill) Thielemann was unanimous on motion/second by Commissioners Morrow and Todd.  
  38. Appoint one (1) Commission member to the Griffin-Spalding E-911 Board.  The term of Commissioner Cora Flowers (Chairperson or designee) expired on 12/31/14. Chairperson Hollberg reappointed Commissioner Cora Flowers.  
  39. Appoint two (2) members to the Griffin-Spalding Hospital Authority. The terms of Ex-Officio Commission member Rodney McCord and Charles Heggie and expired on 12/31/2014. Reappointment of Commissioner McCord as annual commission appointee and appointment of Dr. Theresa Buchanan for a four-year term by unanimous vote on motion/second by Commissioners Morrow/McCord.  
  40. Appoint three (3) members to the Historic Preservation Commission. The terms of Doug Krepps, Jim Ogletree and Matthew Rahn expired on 12/31/2014. Reappointment of Doug Krepps and Jim Ogletree for three-year terms and the third appointment will be made on a future agenda, approved unanimously on motion/second by Commissioners Morrow/McCord.  
  41. Appoint three (3) members to the Griffin Housing Authority. The terms of Jean Miller, Gloria Pine (resident appointee) and Commissioner Cynthia Reid Ward (Commission appointee) expired on 12/31/2014. Reappointment of Jean Miller and Gloria Pine for five-year terms and Commissioner Ward as annual appointee was unanimous on motion/second by Commissioners McCord/Morrow.  
  42. Appoint three (3) members to the Griffin Main Street Advisory Board. The term of Chairperson (or designee), and Christy Brooks, Business/Property Owner, expired 12/31/2014. Jean Brumagim, At-Large Member, has resigned. Reappointment of Commissioner Ward to serve the annual appointment by Chairperson or designee and appointment of Vera McIntosh as At-Large Member was unanimous on motion/second by Commissioners McCord/McLemore. Appointment of Marcus Allen as Downtown Business Owner unanimously on motion/second by Commissioners McCord/Morrow.  
  43. Appoint Pension Committee representatives. Chairperson of the Commission or designee.  Employee Representative and Retiree Representative as required by the Georgia Municipal Employees System (GMEBS) pension plan. Terms of Employee Representative Connie Hendrix and Retiree Representative David Weldon expired 12/31/2014.   Chairperson Hollberg will serve an annual appointment and reappointment of Connie Hendrix and David Weldon was by unanimous vote on motion/second by Commissioners Morrow/McLemore.  
  44. Appoint three members to the Planning and Zoning Board. The terms of David Brock (District 4), Jim Hill (District 5) and Neal Baldwin (City At-Large) expired on 12/31/2014. Reappointment of David Brock, District 4; Jim Hill, District 5; and Neal Baldwin, At-Large, made by their respective commissioners.  
  45. Appoint three (3) members to the Spalding County Collaborative Authority for Families and Children. The terms of Sgt. Sam Parks (City Law Enforcement), Eula Redding (City Consumer Family Services At-Large) and City Commissioner Doug Hollberg expired 12/31/14. Appointment of Commissioner Ward as annual commission appointee and Morris Pike as City Law Enforcement, and reappointment of Eula Redding as City Consumer Family Services At-Large approved unanimously on motion/second by Commissioners McLemore/Todd.  
  46. Appoint one (1)  non-public member to the Three Rivers Board of Directors.  The term of citizen appointee Charles Jones expired on 12/31/14. This is a rotating appointment (between City and County).  Chairperson Hollberg will serve as the commission appointee and reappointment of Charles Jones as citizen appointee was approved unanimously on motion-second by Commissioners Morrow/Todd.   
  47. Appoint two (2) members to the Three Rivers Area Agency on Aging Advisory Council. These are new appointments requested by the Three Rivers Regional Commission.  Tabled by unanimous vote on motion/second by Commissioners Todd/McCord.  
  48. Appoint four (4) members to the Griffin-Spalding Area Transportation Commitee.  The terms of Commissioners Dick Morrow and Doug Hollberg (Commission appointees) expired on 12/31/14. Terms for the City-at-Large appointees, Neal Bonds and Michelle Cannon, expired 12/31/14.  The terms of Ex-Officio Fire Chief (designee James Clinkscales) and Ex-Officio Police Chief (designee Donald Britt) expired 12/31/14. Public Safety Director desires to appoint as Ex-Officio Fire Chief (or designee) Mitchell Cardell and reappoint as Ex-Officio Police Chief (or designee) Donald Britt. Reappointment of Chairperson Hollberg and Vice-Chairperson Morrow as commission appointees, Neal Bonds and Michelle Cannon as city at-large appointees, and Donald Britt as Ex-Officio Police Chief designee, as well as appointment of Mitchell Cardell as Ex-Officio Fire Chief designee, was unanimous on motion/second by Commissioners McCord/Morrow.  
  49. Appoint one (1) member (Chairperson or designee) to the Workforce Investment Council. The term of City Commissioner Ryan McLemore (Chairperson)  expired on 12/31/14. Chairperson Hollberg will serve on this Council by position.  
  50. Consider approval to enter into Executive Session pursuant to O.C.G.A. Section 50-14-3(b), for the purpose of deliberating or discussing the aquisition of real estate.  Motion/second to enter Executive Session by Commissioners McLemore/McCord at 7:11 p.m. carried unanimously. Motion/second to adjourn Executive Session and reconvene to Open Meeting at 7:31 p.m. carried unanimously.  
         
 
         

CITY MANAGER'S REPORT

 
         
The City Manager will update the Commission on pending items, upcoming workshops, meetings, conferences and other pertinent issues.
 
         
 
         

CITY COMMISSIONER COMMENTS

 
         
Commissioners will provide updates regarding issues of interest from their respective districts and/or committee reports.
 
         
 
         

ADJOURN