AGENDA 

Regular Scheduled Meeting
CITY OF GRIFFIN BOARD OF COMMISSIONERS
January 12, 2016
W. Elmer George Municipal Hall

6:00 PM

 

         
Present:
         
Call to order by Chairperson Hollberg
         
Pledge of Allegiance
         
Invocation
         
Approval of Agenda
         
 
         

SPECIAL ORDERS OF BUSINESS

 
         
  1. Elect Chairperson for calendar year 2016.  
  2. Appointment of Vice-Chairperson for calendar year 2016 by the new Chairperson.  
         
 
         

PRESENTATIONS / DELEGATIONS

 
         
  3. Recognize Chairperson Douglas S. Hollberg for his service as Mayor of the City of Griffin for calendar year 2015.  The 2016 Chairperson will address.  
  4.

Recognize Chris Allen, with the Street Department, as the December 2015 "Strongest Link" award recipient.  Brant Keller, Director of Public Works will address.

 
  5. Review Financials for November 2015.  Chief Financial Officer Markus Schwab will address.    
         
Citizen Comments
         

CITIZEN COMMENTS

 
         
At this time, the Chairperson opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Commission meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Chairperson reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.
 
         
 
         

PUBLIC HEARINGS

 
         
Public Hearings are conducted to allow public comment on specific advertised issues such as rezoning, ordinances, policy development, operating budgets and other legislative actions to be considered by the City Commission.
 
         
  6. Receive comments regarding a request for a special use permit to expand a single family dwelling in the HDR-A zoning district located at 1026 W. Poplar Street, submitted by Griffin Area Habitat for Humanity.    
  7. Receive comments regarding a request to rezone the property located at 898 E. Solomon Street consisting of 0.18 +/- acres from Medium Density Residential (MDR) to Neighborhood Business District (NBD), submitted by Triple 9 Grocery, LLC. Planning and Development Director Toussaint Kirk will address.  
  8.

Receive comments regarding a request to amend the Unified Development Code, of the City of Griffin, Article 7, Table 7.3, Zoning Districts, to allow Temporary Fireworks Stand, meeting the minimum standards of NFPA 1124 to operate as a permitted use along specified commercial corridors in the Planned Commercial District. Toussaint Kirk, Director of Planning & Development will address.

 
         
 
         

CONSENT AGENDA

 
         
  9. Consider approving Minutes of the December 8, 2015 Workshop and Regular Monthly Meeting.  
         
 
         

REGULAR AGENDA

 
         
The Regular Agenda includes items on which the Commission will individually consider and possibly take action.
 
         
  10. Consider approval of a request for a special use permit to expand a single family dwelling in the HDR-A zoning district located at 1026 W. Poplar Street, submitted by Griffin Area Habitat for Humanity.  Planning and Development Director Toussaint Kirk will address.  
  11. Consider a request to rezone the property located at 898 E. Solomon Street consisting of 0.18 +/- acres from Medium Density Residential (MDR) to Neighborhood Business District (NBD), submitted by Triple 9 Grocery, LLC. Planning and Development Director Toussaint Kirk will address.  
  12.

Consider approval of a request to amend the Unified Development Code, of the City of Griffin, Article 7, Table 7.3, Zoning Districts, to allow Temporary Fireworks Stand, meeting the minimum standards of NFPA 1124 to operate as a permitted use along specified commercial corridors in the Planned Commercial District. Toussaint Kirk, Director of Planning & Development will address.

 
  13.

Consider first reading of an update to the City of Griffin's Sewer Use Ordinance. The ordinance has been updated to comply the City of Griffin's National Pollutant Discharge Elimination System (NPDES)  Permits. Director of Public Works and Utilities Department, Brant Keller, will address.

 
  14. Consider approval of the negotiated bid and work contract Section 319(h) FY 14 Grant - Element 12 AZ Kelsey Avenue Ecosystem Restoration Project City of Griffin to McLeroy Inc., in the amount of $1,089,177.00 for the Stormwater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Brant D. Keller will address.  
  15. Consider the purchase of the SCADA system for the Flint River Pump Station in the amount of $110,804.00 from MR Systems for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Department Brant D. Keller will address.  
  16. Consider approving the repair of Distribution Pump #5 at Harry Simmons by Cole Technology Inc. PMC in the amount of $22,757.91 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Brant D. Keller will address.  
  17. Consider resolution authorizing the 2016 Mayor/Chairperson and renaming Kenny Smith, City Manager, as the two approved signatories in relation to the MEAG, City of Griffin Municipal Trust.  Electric Director Bill Bosch will address.  
  18. Consider approval to allow MEAG Power to continue, as in years past, to make voluntary deposits of off-system energy sales into the City of Griffin Flexible Short Term Portfolio and authorize Chairperson/City Manager to complete election form for same. Electric Director Bill Bosch will address.  
  19. Consider approval of the 2016 City of Griffin Board of Commissioners meeting schedule.   
  20. Appoint Voting Delegate to Special Membership Meeting at GMA Mayors Day Conference on Sunday, January 24, 2016.  
  21. Consider a Resolution making an appointment to the office of Judge of Municipal Court and approving compensation for said position.  
  22. Consider a Resolution making appointment to the office of City Attorney and approving compensation for said position.  
  23. Consider Resolution making appointment to the office of Municipal Court Solicitor and approving compensation for said position.  
  24. Consider Resolution appointing Assistant Municipal Court Solicitor and approving compensation for said position.  
  25. Consider Resolution making appointment to the office of Municipal Court Clerk and approving compensation for said position.  
  26. Consider approval of Employment Contract between The Board of Commissioners and the City Manager.            
  27. Consider Resolution making appointment to the office of Municipal Registrar and approving compensation for said position.  
  28. Consider Resolution appointing Teresa A. Watson, Executive Secretary to the City Manager, as Assistant Secretary to the Commission.  
  29. Board appoints annual Commissioner to the Board of Health.  
  30. Appoint Commissioner to the Chamber of Commerce Board of Directors. Annual appointment is Chairperson or Chairperson's designee.    
  31. Appoint three (3) members to the Griffin Environmental Council to three-year terms set to expire 12/31/18.  
  32. Appoint Commissioner to Griffin Downtown Council. Annual appointment is Chairperson or Chairperson's designee.  
  33.

Appoint two (2) members to the Griffin-Spalding Airport Authority. One City appointment for a six (6) year term to expire 12/31/21; and one Commission appointment for the commissioner's term of office. 

 
  34.

Appoint two (2) members to the Griffin-Spalding Development Authority; One citizen appointee for a three-year term set to expire 12/31/18; and a Commissioner (Chair or designee) appointed annually.

 
  35. Appoint Commissioner to Griffin/Spalding E-911 Board. Annual appointment is Chairperson or Chairperson's designee.     
  36.

Appoint one (1) member to the Griffin-Spalding Hospital Authority for a four-year term set to expire 12/31/19, and a Commissioner liaison.

 
  37. Appoint one (1) member to the Historic Preservation Committee for a three-year term set to expire 12/31/18.   
  38.

Appoint two (2) members to the Griffin Housing Authority for five-year terms set to expire 12/31/20, and appoint a liaison Commissioner.

 
  39. Appoint to Main Street Program three (3) members for three-year terms to expire 12/31/18; One (1) Local Architect / Building Contractor, one (1) Business / Property Owner, and one (1) Neighborhood District Resident.  
  40. Appoint to Pension Committee two (2) members for one-year terms set to expire 12/31/16.  
  41.

Appoint to Planning and Zoning Board three (3) district representative members, District 3 and District 6, for three-year terms set to expire 12/31/18, and District 4 (for the unexpired term of David Brock set to expire 12/31/17).

 
  42. Appoint annual City Commissioner liaison and City Law Enforcement Representative to Spalding County Collaborative Authority for Families and Children.  
  43. Appoint one city Commissioner to Three Rivers Board of Directors "for a period of time to run concurrent with official's term of elected office." Appointment is Chairperson or Chairperson's designee.  
  44. Appoint to Griffin-Spalding Area Transportation Committee two (2) At-Large City  Members for annual terms to expire 12/31/16, as well as two (2) City Commissioners and Ex-Officio City Members by Position/Designee.  
  45. Appoint Commission Chairperson to Workforce Investment Council Chief Elected Officials Organization.  
  46. Consider approval to purchase two Freightliner Columbia 120 series trucks in the amount of $61,488 ($30,744 each) from Ryder Used Vehicle Sales for use at the Transfer Station (see Ryder quotes and several others attached), approve the cash transfer from Electric Scrap Metal Sales account to Solid Waste Operating account, declare surplus two trucks (unit 975 VIN: 1HSHXAXR73J053227, a 2002 International Truck with 571,000 miles; and unit 957 VIN: 2FWYHCYB31AH60712, a 2003 Sterling 3518T Tractor with 366,000 miles), and amend the City of Griffin's Fiscal Year 2015-2016 Operating and Capital Budget by appropriating $61,488.00 to Transfer Station Capital Outlay for Vehicles in Solid Waste Utility Fund.  Director of Central Services Phill Francis will address.  
         
 
         

CITY MANAGER'S REPORT

 
         
The City Manager will update the Commission on pending items, upcoming workshops, meetings, conferences and other pertinent issues.
 
         
 
         

CITY COMMISSIONER COMMENTS

 
         
Commissioners will provide updates regarding issues of interest from their respective districts and/or committee reports.
 
         
 
         

ADJOURN