AGENDA
REGULAR SCHEDULED MEETING
CITY OF GRIFFIN BOARD OF COMMISSIONERS
TUESDAY, DECEMBER 11, 2012
W. ELMER GEORGE MUNICIPAL HALL
100 SOUTH HILL STREET
6:00 P.M.
Present:
Call to order by Chairperson Ward
Invocation
Pledge of Allegiance
PRESENTATIONS / DELEGATIONS
1. Recognize Jack Poland, Director of the Information Technology
Department, as the November 2012 “Strongest Link” Award Recipient.
Director of Administrative Services Markus Schwab will address.
2. Recognize Edward Bradley, Pumping Station Operator in the
Water/Wastewater Division, for 25 years of service to the City of Griffin.
Deputy Director of Water/Wastewater James Beasley will address.
3. Review Financials for October 2012. Director of Administrative Services
Markus Schwab will address.
CITIZEN COMMENTS
At this time, the Chairperson opens the floor to comments from the audience. Comments
should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a
concern within the jurisdiction of the City. Commission meetings serve the purpose of
conducting city business and are not a forum for the unlimited expression of opinion. The
Chairperson reserves the right to limit comments to matters germane to city business and may
refer speakers to the City Manager or other staff for resolution.
PUBLIC HEARINGS
Public Hearings are conducted to allow public comment on specific advertised issues such as
rezoning, ordinances, policy development, operating budgets and other legislative actions to be
considered by the City Commission.
4. Receive comments regarding the proposed amendment to the City of Griffin Code
of Ordinances at Chapter 6, Alcoholic Beverages, to allow for the sale of malt
beverages through “growlers” at certain off-premise alcoholic beverage license
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holders, and to create a “Specialty Package Retailer” designation for off-premises
malt beverage and wine sales within the downtown commercial historic district.
Director of DDA Adam Causey will address.
5. Receive comments regarding a request for the annexation of the following lots.
The City of Griffin notified Spalding County via certified letter (see attached) of
the intent to annex the subject parcels. The applicant subsequently requests to
zone the properties as Planned Industrial Development (PID).
310 Searcy Avenue; 0.48+/- acres; Lot/Block: 126.01.001
312 Searcy Avenue; 0.45+/- acres; Lot/Block: 126.01.002
316 Searcy Avenue; 0.33+/- acres; Lot/Block: 126.01.003
320 320 Searcy Avenue; 2.64+/- acres; Lot/Block: 126.01.005
933 Harlow Avenue; 0.34+/- acres; Lot/Block: 126.01.007A
Director of Planning & Development Services Taurus Freeman will address.
6. Receive comments regarding a request for the annexation of 424 Searcy Avenue,
0.91+/- acres, Lot/Block 126.02.008. The City of Griffin notified Spalding
County via certified letter of the intent to annex the subject parcels. The applicant
subsequently requests to zone the properties as Planned Industrial Development
(PID). Director of Planning & Development Services Taurus Freeman will
address.
CONSENT AGENDA
7. Consider approval of Minutes of the Regular Scheduled Meeting on
November 27, 2012, Minutes of the Workshop on November 27, 2012 and
Minutes of the Special Called Meeting on November 27, 2012.
REGULAR AGENDA
The Regular Agenda includes items on which the Commission will individually
consider and possibly take action.
8. Consider First Reading of the proposed amendment to the City of Griffin
Code of Ordinances at Chapter 6, Alcoholic Beverages, to allow for the
sale of malt beverages through “growlers” at certain off-premise alcoholic
beverage license holders, and to create a “Specialty Package Retailer”
designation for off-premises malt beverage and wine sales within the
downtown commercial historic district. Director of DDA Adam Causey
will address.
9. Consider a request for the annexation of the following lots. The City of
Griffin notified Spalding County via certified letter (see attached) of the
intent to annex the subject parcels. The applicant subsequently requests to
zone the properties as Planned Industrial Development (PID).
310 Searcy Avenue; 0.48+/- acres; Lot/Block: 126.01.001
312 Searcy Avenue; 0.45+/- acres; Lot/Block: 126.01.002
316 Searcy Avenue; 0.33+/- acres; Lot/Block: 126.01.003
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320 Searcy Avenue; 2.64+/- acres; Lot/Block: 126.01.005
933 Harlow Avenue; 0.34+/- acres; Lot/Block: 126.01.007A
Director of Planning & Development Services Taurus Freeman will
address.
10. Consider a request for the annexation of 424 Searcy Avenue, 0.91+/-
acres, Lot/Block 126.02.008. The City of Griffin notified Spalding
County via certified letter of the intent to annex the subject parcels. The
applicant subsequently requests to zone the properties as Planned
Industrial Development (PID). Director of Planning & Development
Services Taurus Freeman will address.
11. Consider execution of an agreement with Allen-Smith Consulting to
prepare the City of Griffin’s FY 2013 Community Development Block
Grant application to the Georgia Department of Community Affairs
(DCA). Director of Planning & Development Services Taurus Freeman
will address.
12. Consider equipment for surplus from the Fire Department: Unit # 305, a
1975 Snorkel Articulating Platform (replaced by a new 78’ Quint)
L91LVW91490, and advertise for sale on Gov.Deals. Chief Tommy Jones
will address.
13. Consider depositing the City’s off-system energy sales margins for
calendar year 2013 in the Flexible Operating Account, Short Term
Portfolio of the MEAG Municipal Trust. Director of Electric Bill Bosch
will address.
14. Consider directing MEAG to add $254,649 per month to the MEAG bill,
and deposit $89,129 per month to the Flexible Operating Account/Short
Term Portfolio, $82,760 per month to the New Generation and Capacity
Funding Account/Short Term Portfolio, and $82,760 to the New
Generation and Capacity Funding Account/Intermediate Term Portfolio.
Director of Electric Bill Bosch will address.
15. Consider purchase of a 45-ft. Material Handler Bucket Truck from Altec
Industries in the amount of $145,702.00 for the Electric Department.
Director of Electric Bill Bosch will address.
16. Consider directing MEAG to transfer $3,362,111.58 from Griffin’s New
Generation and Capacity Funding Account, Intermediate Portfolio to the
New Generation and Capacity Funding Account, Intermediate Extended
Maturity Portfolio. Director of Electric Bill Bosch will address.
17. Consider approval of a Resolution approving an Intergovernmental
Agreement Participant Contract between the City of Griffin and Electric
Cities of Georgia for provision of engineering and support services, and
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authorizing the Chairperson and City Manager to execute said contract.
Director of Electric Bill Bosch will address.
18. Consider purchase of a Case 580SN Backhoe from Border Equipment, the
lowest and best bid, in the amount of $79,964.00 for use in the
Water/Wastewater Division, and declare Unit #865 surplus to be sold on
Gov.Deals. City Manager Kenny Smith will address.
19. Consider approval to award bid and construction contract to McCoy
Grading, Inc. for the demolition and new construction of the bridge at
Melrose Avenue and Lyndon Avenue in the amount of $194,473.71 for
Public Works and Utilities Department, and amend the budget
accordingly. City Manager Kenny Smith will address.
20. Consider a Resolution authorizing payment from the General Fund to the
Cemetery Trust Fund in the amount of $72,921 for reimbursement of land
originally acquired for cemetery expansion, and authorizing the
conveyance of a tract, consisting of 2.72 acres, to the Griffin Spalding
County Development Authority to be used for future industrial
development; and amend the budget accordingly. City Manager Kenny
Smith will address.
CITY MANAGER’S REPORT
The City Manager will update the Commission on pending items, upcoming workshops,
meetings, conferences and other pertinent issues.
CITY COMMISSIONER COMMENTS
Commissioners will provide updates regarding issues of interest from their respective districts
and/or committee reports.
ADJOURN