AGENDA

REGULAR SCHEDULED MEETING

CITY OF GRIFFIN BOARD OF COMMISSIONERS

TUESDAY, NOVEMBER 13, 2012

W. ELMER GEORGE MUNICIPAL HALL

100 SOUTH HILL STREET

6:00 P.M.

Present:

Call to order by Chairperson Ward

Invocation

Pledge of Allegiance

PRESENTATIONS / DELEGATIONS

1. Recognize Chuck Olmstead of the Accounting Department as the October

2012 “Strongest Link” Award recipient. Director of Administrative

Services Markus Schwab will address.

2. Recognize Eddie Bogan, Certification Manager for the Griffin Police

Department, for 25 years of service to the City. Chief Frank Strickland

will address.

3. Recognize Leadership Development Institute (LDI) Graduates. H R

Director Miles Neville and Chief Tommy Jones will address.

4. Recognize Proclamation declaring November as National Hospice Month

for Christian Ministries Hospice. Chairperson Ward will address.

5. Recognize a Proclamation declaring November as National Hospice

Month for Brightmoor Hospice. Chairperson Ward will address.

6. Review Financials for September 2012. Director of Administrative

Services Markus Schwab will address.

CITIZEN COMMENTS

At this time, the Chairperson opens the floor to comments from the audience. Comments

should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a

concern within the jurisdiction of the City. Commission meetings serve the purpose of

conducting city business and are not a forum for the unlimited expression of opinion. The

Chairperson reserves the right to limit comments to matters germane to city business and may

refer speakers to the City Manager or other staff for resolution.

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PUBLIC HEARINGS

Public Hearings are conducted to allow public comment on specific advertised issues such as

rezoning, ordinances, policy development, operating budgets and other legislative actions to be

considered by the City Commission.

7. Receive comments regarding a request for a variance from the City of Griffin

Unified Development Code, Article 504 Accessory Structure Requirements under

Low Density Residential (LDR) for the property located at 413 Audubon Circle

effectively reducing the side yard setbacks from the minimum required 20 feet to

8 feet. Director of Planning & Development Services Taurus Freeman will

address.

8. Receive comments regarding a request for a variance from the City of Griffin

Unified Development Code at Article 1214.C.1 Emerging Corridor – Ground

Signs, to permit ground signage in excess of the twelve (12) square feet provision

for property located at 726 South 8th Street. Director of Planning & Development

Services Taurus Freeman will address.

CONSENT AGENDA

9. Consider approval of Minutes of the Regular Scheduled Meeting on

October 23, 2012 and Minutes of the Workshop on October 23, 2012.

REGULAR AGENDA

The Regular Agenda includes items on which the Commission will individually

consider and possibly take action.

10. Consider a request for a variance from City of Griffin Unified

Development Code, Article 504 Accessory Structure Requirements under

Low Density Residential (LDR) for the property located at 413 Audubon

Circle effectively reducing the side yard setbacks from the minimum

required 20 feet to 8 feet. Director of Planning & Development Services

Taurus Freeman will address.

11. Consider a request for a variance from the City of Griffin Unified

Development Code at Article 1214.C.1 Emerging Corridor – Ground

Signs, to permit ground signage in excess of the twelve (12) square feet

provision for property located at 726 South 8th Street. Director of

Planning & Development Services Taurus Freeman will address.

12. Consider the purchase of one (1) Ford Escape from Speedway Ford in the

amount of $19,629.69, lower than State Contract price of $20,629.00, for

use in the Planning Department; declare as surplus Unit No. 176 to be

retired from service and advertised on Gov.Deals, and amend the budget

accordingly. Director of Planning & Development Services Taurus

Freeman will address.

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13. Consider the purchase of one (1) Ford F-150 pickup truck from Speedway

Ford in the amount of $15,548.06, lower than State contract price of

$$16,727.00, for use in the Planning Department; declare as surplus Unit

No. 110 and advertise on Gov.Deals. Director of Planning &

Development Services Taurus Freeman will address.

14. Consider a petition for annexation of the following lots for acceptance by

the City of Griffin Board of Commissioners by motion to direct Staff to

give statutory notice to Spalding County:

310 Searcy Avenue; 0.48+/- acres; Lot/Block: 126.01.001

312 Searcy Avenue; 0.45+/- acres; Lot/Block: 126.01.002

316 Searcy Avenue; 0.33+/- acres; Lot/Block: 126.01.003

320 Searcy Avenue; 2.64+/- acres; Lot/Block: 126.01.005

933Harlow Avenue; 0.34+/- acres; Lot/Block: 126.01.007A

Director of Planning & Development Services Taurus Freeman will

address.

15. Consider a petition for annexation of 424 Searcy Avenue, 0.91 +/- acres,

Lot/Block 126.02.008, for acceptance by the City of Griffin Board of

Commissioners by motion to direct Staff to give statutory notice to

Spalding County. Director of Planning & Development Services Taurus

Freeman will address.

16. Consider the purchase of a 2013 Ford F-350 cab and chassis equipped

with a Knapheide service body from Speedway Ford, the lowest and most

responsive bidder, in the amount of $30,996.78 for use in the Motorpool

Division; declare as surplus Unit No. 154 and advertise on Gov.Deals.

Director of Central Services Phill Francis will address.

17 Consider a Resolution for Authorization to Execute an Agreement

Governing Expenditures for State and Local Governments to the Georgia

Department of Natural Resources, Environmental Protection Division for

reimbursement of $13,985.00 in eligible costs payable to the City of

Griffin for ongoing post-closure maintenance at the Shoal Creek Landfill

from the State Hazardous Waste Trust Fund. Director of Central Services

Phill Francis will address.

18 Consider a Resolution for Authorization to Execute an Agreement

Governing Expenditures for State and Local Governments to the Georgia

Department of Natural Resources, Environmental Protection Division for

reimbursement of $85,111.25 in eligible costs payable to the City of

Griffin for remediation of the Thomas Property from the State Hazardous

Waste Trust Fund. Director of Central Services Phill Francis will

address.

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19 Consider purchase of Flexi-PAVE from K.B. Industries for the

Stormwater Division in the amount of $19,035.00. Director of Public

Works & Utilities Dr. Brant Keller will address.

20 Consider an agreement with Manley Acquisition Services, LLC to

negotiate acquisition of easements for the 2012 Community Development

Block Grant (CDBG) parcels. Director of Public Works and Utilities Dr.

Brant Keller will address.

21 Consider an Excess Capacity Sale in the amount of 2,017 KW to the City

of Buford at the price of $3.88/KW, for calendar year 2013. Director of

Electric Bill Bosch will address.

22 Consider an Excess Capacity Sale in the amount of 1,092 KW to the City

of Jackson at the price of $3.88/KW, for calendar year 2013. Director of

Electric Bill Bosch will address.

23 Consider a lease agreement with Pitney Bowes for a Connect+ 2000

postage system to replace the current unit, in the amount of $712 per

month, billed quarterly, with the new agreement to take effect in January

2013. Director of Electric Bill Bosch will address.

24 Consider approval of the City of Griffin 2013 Holiday Schedule. City

Manager Kenny Smith will address.

25 Consider approval and ratification of the Bank of America Merrill Lynch

Banking Resolution and Certificate of Incumbency. Director of

Administrative Services Markus Schwab will address.

26 Consider a Resolution adopting written post-issuance policies and

procedures for issuers of tax advantaged bonds to assure compliance with

Sec. 148 of the Internal Revenue Code relating to arbitrage. City Attorney

Drew Whalen will address.

CITY MANAGER’S REPORT

The City Manager will update the Commission on pending items, upcoming workshops,

meetings, conferences and other pertinent issues.

CITY COMMISSIONER COMMENTS

Commissioners will provide updates regarding issues of interest from their respective districts

and/or committee reports.

ADJOURN