AGENDA 

Regular Scheduled Meeting
CITY OF GRIFFIN BOARD OF COMMISSIONERS
October 28, 2014
W. ELMER GEORGE MUNICIPAL HALL
100 SOUTH HILL STREET
6:00 PM

 

         
Present:
         
Call to order by Chairperson Mclemore
         
Pledge of Allegiance
         
Invocation
         
Approval of Agenda
         
Citizen Comments
         

CITIZEN COMMENTS

 
         
At this time, the Chairperson opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Commission meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Chairperson reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.
 
         
 
         

PUBLIC HEARINGS

 
         
Public Hearings are conducted to allow public comment on specific advertised issues such as rezoning, ordinances, policy development, operating budgets and other legislative actions to be considered by the City Commission.
 
         
 
         

CONSENT AGENDA

 
         
  1. Consider approval of Minutes of the Regular Scheduled Meeting on October 14, 2014.    Approved  
         
 
         

REGULAR AGENDA

 
         
The Regular Agenda includes items on which the Commission will individually consider and possibly take action.
 
         
  2. Consider a proposal to "Honor our KIA". John Carlisle wil address.   Approved  
  3. Consider for approval to amend the City of Griffin's General Fund Fiscal Year 2015 Operating and Capital Budget in the amount of $11,574.00; transfer $11,573.87 to General Fund Operating Cash from Confiscated Assets - Griffin Police Department Fund Cash (which consists of unrestricted donations and court orders for abandoned property), to be used by the police department to purchase Honor Guard uniforms and advertising/promotional materials. Chief of Police Steve Heaton will address.    Approved  
  4. Consider for approval a Master Services Agreement between the City Of Griffin and Brown & Caldwell for Landfill and Solid Waste System Engineering and Consulting Services.   Central Services Director Phill Francis will address.   Approved  
  5. Consider for approval to amend the City of Griffin's Fiscal Year 2015 Operating and Capital Budget by reallocating $3,605.00 from contract labor line item to equipment rental line item from Transfer Station Division in Solid Waste Utility Fund.  Central Services Director Phill Francis will address.   Approved  
  6.

1. Consider approval of a Resolution authorizing the acquisition of a new Caterpillar 950K Wheel Loader from Yancey Brothers Co., in the amount of $354,835.00, and authorizing a Multiyear Lease, pursuant to O.C.G.A. Sec. 36-60-13, with Caterpillar Financial Services Corp., for an Initial Term expiring 12/31/14 and 5 annual renewal terms, at rate not to exceed 3.2%. Amount Financed is $355,835.00 (includes equipment price and document fee of $500.00); Total Obligation not to exceed $418,836.60 (includes balloon payment of $85,354.00, due 11/3/19).

2. Consider Resolution amending the FY15 Budget to transfer funds between accounts in order to pay the lease payment due December 3, 2014; this is the only lease obligation due in FY15.

Central Services Director Phill Francis, Finance Director Markus Schwab & City Attorney Andrew J. Whalen, III will address.  Approved

 
  7. Consider for approval to re-task Airport Improvement Program (AIP) grant monies and amend the budget accordingly.  Airport Director Robert Mohl will address.   Approved  
  8. Consider for approval to amend the City of Griffin - Spalding County Airport Authority Fiscal Year 2015 Operating and Capital Budget in the amount of $28,000.00.  This agenda and amendment serves to correct the current year budget since the City's Board approved the purchase back in December 2013 (Fiscal Year 2014).  The truck was subsequently delivered and invoiced in fiscal year 2015, thus crossing fiscal years.  Chief Financial Officer Markus Schwab will address.   Approved  
  9. Consider approval to purchase from the lowest and most responsive bidder, Presidio Networked Solutions, a battery back-up power system in the amount of $34,889.69 for the City's server room and Electric Operations control room.  Electric Director Bill Bosch will address.   Approved  
  10. Consider for approval to amend the City of Griffin's Fiscal Year 2013-2014 Operating and Capital Budget for Federal Emergency Management Association (FEMA) Fund in the amount of  $207,940.00 for expenditures resulting from winter storms.   Chief Financial Officer Markus Schwab.   Approved  
         
 
         

CITY MANAGER'S REPORT

 
         
The City Manager will update the Commission on pending items, upcoming workshops, meetings, conferences and other pertinent issues.
 
         
 
         

CITY COMMISSIONER COMMENTS

 
         
Commissioners will provide updates regarding issues of interest from their respective districts and/or committee reports.
 
         
 
         

ADJOURN