AGENDA

REGULAR SCHEDULED MEETING
CITY OF GRIFFIN BOARD OF COMMISSIONERS
TUESDAY, OCTOBER 23, 2012
W. ELMER GEORGE MUNICIPAL HALL
100 SOUTH HILL STREET
6:00 P.M.
Present:
Call to order by Chairperson Ward
Invocation
Pledge of Allegiance
PRESENTATIONS / DELEGATIONS
CITIZEN COMMENTS
At this time, the Chairperson opens the floor to comments from the audience. Comments
should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a
concern within the jurisdiction of the City. Commission meetings serve the purpose of
conducting city business and are not a forum for the unlimited expression of opinion. The
Chairperson reserves the right to limit comments to matters germane to city business and may
refer speakers to the City Manager or other staff for resolution.
PUBLIC HEARINGS
Public Hearings are conducted to allow public comment on specific advertised issues such as
rezoning, ordinances, policy development, operating budgets and other legislative actions to be
considered by the City Commission.
1. Receive comments regarding a request to rezone property located at 930 and 940 Harlow
Avenue, consisting of 2.8 +/- and 5.3 +/- acres from High Density Residential (HDR-A)
to Planned Industrial District (PID) for economic development opportunities. Director of
Planning & Development Services Taurus Freeman will address.
CONSENT AGENDA
2. Consider approval of Minutes of the Regular Scheduled Meeting on October 9,
2012.
REGULAR AGENDA
The Regular Agenda includes items on which the Commission will individually consider and
possibly take action.
2
3. Consider approval a request to rezone property located at 930 and 940 Harlow
Avenue, consisting of 2.8 +/- and 5.3 +/- acres from High Density Residential
(HDR-A) to Planned Industrial District (PID) for economic development
opportunities. Director of Planning and Development Services Taurus Freeman
will address.
4. Consider Task Order Form in accordance with the Master Services Agreement
with Tetra Tech for Bathymetric Survey for Dredging Heads Creek Reservoir in
the amount of $5,000.00. Director of Public Works and Utilities Brant Keller
will address.
5. Consider an Agreement with UL, LLC for the lab analysis for EPA Program
UCMR3 monitoring in the amount of $21,054.00. Director of Public Works and
Utilities Brant Keller will address.
6. Consider the purchase of twenty-seven (27) additional SunGard Public Sector
OSSI Mobile Field Reporting software clients for the City of Griffin Police
Department in the amount of $50,730.00. Chief Frank Strickland will address.
7. Consider the purchase of one (1) Ford F-350 4x4 pickup truck with dual rear
wheels from Speedway Ford in the amount of $33,296.88 (lower than State
Contract price of $33,320.00 from Allan Vigil Ford); and a flatbed for the chassis
from K&K Manufacturing in the amount of $3,086.00, for use in the Electric
Line Construction Division; and declare surplus Unit # 742 which will be retired
from service and advertised on Gov.Deals. Director of Electric Bill Bosch will
address.
8. Consider approval to award bid to efacec/Advanced Control Systems in the
amount of $165,100 (plus annual maintenance fee of $3600) and authority for
Chairperson to execute license and support agreements, following City
Attorney’s review, for the installation and integration of an outage management
system (OMS) and interactive voice recording system (IVR) for the Electric
Department. Director of Electric Bill Bosch will address.
9. Consider a one year lease between the City of Griffin and Joshua Carnes for
Suite 520 in One Griffin Center for $3,280.00 per year. DDA Director Adam
Causey will address.
10. Consider a Resolution to adopt the City of Griffin Financial Management
Program Policy governing the City’s investment practices and strategies.
Director of Administrative Services Markus Schwab will address.
11. Consider a consolidated bulk buy for the purchase of eighty (80) PC’s from the
Dell Georgia State Contract in the amount of $49,440.00. Director of
Administrative Services Markus Schwab will address.
12. Appoint one member to the Historic Preservation Commission.
13. Consider approval to cancel the Regular Scheduled Meeting of the City of Griffin
Board of Commissioners on December 25, 2012.
3
14. Consider a Supplemental Bond Resolution authorizing the issuance of City of
Griffin (Georgia) Combined Public Utility Revenue Refunding Bonds, Series
2012 (the “Series 2012 bonds”), in the exact principal aggregate amount
(parameter: not to exceed $60,100,000), needed to provide funds to finance, in
whole or in part, (a) the cost of currently refunding and defeasing the outstanding
City of Griffin Combined Public Utility Revenue Refunding and Improvement
Bonds, Series 2002, (b) the cost of fully funding the debt service reserve
requirement for the Series 2012 bonds [through the purchase of a surety bond],
and (c) the costs of issuance of the series 2012 bonds. This Resolution will also
specify the exact terms of maturity and rate of interest, authorize execution of a
Bond Purchase Agreement with Raymond James / Morgan Keegan, and set forth
the Bond Insurance and Surety Bond provisions (to be provided by Assured
Guaranty Corp.).The Supplemental Resolution will supercede the Parameters
Resolution, enacted at the September 25, 2012 regular meeting. Bond pricing is
to occur on the afternoon of October 23, 2012, shortly before the Regular
Meeting. For this reason, the exact terms of the Supplemental Resolution cannot
be completed until shortly before the meeting begins. City Attorney Drew
Whalen will address.
CITY MANAGER’S REPORT
The City Manager will update the Commission on pending items, upcoming workshops,
meetings, conferences and other pertinent issues.
CITY COMMISSIONER COMMENTS
Commissioners will provide updates regarding issues of interest from their respective districts
and/or committee reports.
ADJOURN