AGENDA 

Regular Scheduled Meeting
CITY OF GRIFFIN BOARD OF COMMISSIONERS
October 13, 2015
W. Elmer George Municipal Hall

6:00 PM

 

Present:
Call to order by Chairperson Hollberg
Pledge of Allegiance
Invocation
Approval of Agenda

PRESENTATIONS / DELEGATIONS

1.

Recognize Drew Jackson, Sergeant with the Police Department, as the September 2015 "Strongest Link" award recipient. Police Chief Steve Heaton will address. 

2.Review Financials for August 2015.  Chief Financial Officer Markus Schwab will address.  
Citizen Comments

CITIZEN COMMENTS

At this time, the Chairperson opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Commission meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Chairperson reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.

PUBLIC HEARINGS

Public Hearings are conducted to allow public comment on specific advertised issues such as rezoning, ordinances, policy development, operating budgets and other legislative actions to be considered by the City Commission.
3.Public Hearing to accept comments on a revision of the City's current Sign Regulations, found in Article 12 of the Unified Development Code of Griffin, Georgia. Development Director Toussaint Kirk will address.

CONSENT AGENDA

4.Consider approval of the Minutes of the September 22, 2015 City Commission Workshop and the Regular Schedule Meeting.

REGULAR AGENDA

The Regular Agenda includes items on which the Commission will individually consider and possibly take action.
5.Consider approval of an Ordinance amending the Unified Development Code of the City of Griffin, GA at Article 12, SIGNS, by repealing the current ordinance and adopting a comprehensive revision of sign regulations in lieu thereof. City Attorney Drew Whalen will address.
6.Consider approval of Agreement for administrative services between the City of Griffin and the Griffin Housing Authority for the NSP 1 and NSP 3 grant awards. Toussaint Kirk, Director of Planning & Development will address.
7.Consider the purchase and installation of Model 3295, 14x15 red powder-coated bay doors with two sections of glass for the three rear bays at Fire Station #1 on North Hill Street.  Installation to be completed by Coles Overhead Doors at a cost of $6914.00 per door, for a total of $20,742.00.  
8.Consider approval to hire Four Seasons Cable Construction to relocate the City's fiber optics and related equipment at Griffin #1 Substation in the amount of $16,192.68.  Electric Director Bill Bosch will address.
9.
Consider approval of a Resolution/Budget Amendment to amend the City of Griffin Fiscal Year 2016 Operating and Capital budget in the amount of $13,540 ($8,340  for Technical Services and $5,200 for Line Construction) in the Electric Utility Fund for the purchase of a Revolution PQ Recorder and Dump Trailer, respectively.  Chief Financial Officer Markus Schwab will address.
10.
Consider formal recognition of WalMart Community Grant in the amount of $1,000 for the purchase of a pole surveillance camera system and approval of Resolution/Budget Amendment to amend the City of Griffin Fiscal Year 2016 Operating and Capital budget in the amount of $1,000 for Police Department Criminal Investigation Division in General Fund.  Chief Financial Officer Markus Schwab  and Police Chief Steven Heaton will address.
11.

Consider approval to award the purchase of eight (8) Dodge Charger police vehicles to Akins Ford DJC under statewide contract SPD-ES40199409 in the amount of $202,238.00 ($25,279.75 each) for Police Department Uniform Patrol Division.   Approve additional equipment and installation by TransComm Services in the amount of $56,160.00 ($7,020.00 each) and declare surplus the following units:

unit 227, a red 2001 Dodge Intrepid with excessive mileage and mechanical issues (VIN: 2B3HD46V63H521436)

unit 265, a black & white 2001 Dodge Intrepid with excessive mileage and mechanical issues (VIN: 2B3HD46R21H716952)

unit 290, a gray 2001 Dodge Intrepid with excessive mileage and mechanical issues (VIN: 2B3HD46V44H702584)

unit 206, a blue 2001 Dodge Intrepid with excessive mileage and mechanical issues (VIN: 2B3HD46R51H658044)

unit 218, a gray 2003 Dodge Intrepid with excessive mileage and mechanical issues (VIN: 2B3HD46V94H702533)

unit 280, a black & white 2003 Dodge Intrepid with excessive mileage and mechanical issues (VIN: 2B3HD46V62H291587)

unit 235, a black & white 2001 Dodge Intrepid with excessive mileage and mechanical issues (VIN: 2B3HD46R21H658065)

unit 228, a blue 2001 Dodge Intrepid with excessive mileage and mechanical issues (VIN: 2B3HD46R51H658058)

Director of Central Services Phill Francis and Police Chief Steven Heaton will address.

12.
Consider approval to amend the City of Griffin Fiscal Year 2016 Operating and Capital budget in the amount of $5,940 for the purchase of a refrigerated Sampler at Potato Creek Wastewater Treatment Plant in Water Wastewater Utility Fund.  Chief Financial Officer Markus Schwab will address.
13.Consider an Annual Agreement with the Griffin Tennis Association for the use of the City Park Tennis Courts for league play and tennis tournament play for the Public Works and Utilities Department. Deputy Director Chris Walker will address.
14.Consider the approval of Bid and Work Contract to McLeroy Equipment, LLC for the Construction Work for Intersection Improvements and Signal Upgrades Phase I and Phase II CSSTP-008-00 (237) & CSSTP-008-00 (238) in the amount of $2,082,014.20 for the Public Works and Utilities Department. Deputy Director of Public Works Chris Walker will address.
15.Consider approval to bring Unit #1165 from surplus inventory, previously declared surplus from the Electric Department, and reassign to the Stormwater Department. Also consider approval of $4,450.00 to put a 14-foot used flat bed on its frame and surplus Unit #1117 for the Stormwater Department of the Public Works and Utilities Department. Brant Keller, Director of Public Works and Utilities, will address.
16.Consider approval of bid award to replace the water distribution maintenance shop roof  at 700 Beck Street to Absolute Construction and Remodeling LLC in the amount of $26,500.00 for the Water and Wastewater Department of the Public Works and Utilities Department. Director of Public Works and Utilities Department Brant D. Keller will address.
17.Consider authorizing the Griffin Spalding Airport Authority  to approve Work Authorization No. Twenty-One (21) - Airport Land Release Assistance Services - Phase 2, on behalf of the City of Griffin and authorize reimbursement for services in the amount of $15,160.00 to consultant, Michael Baker International, Inc. for the City Golf Course property, and amend the budget accordingly. City Manager Kenny Smith and Griffin-Spalding County Airport Authority Chairman Dick Morrow will address.
18.Consider redirection of $2500 from City Manager Contingency to Professional Fees to fund upcoming Employee Benefit event and approve Budget Amendment accordingly. City Manager Kenny Smith will address.
19.Consider the cancellation of the December 22, 2015, Board of City Commissioners Workshop and Regular Meeting. City Manager Kenny Smith will address.   
20.Pursuant to O.C.G.A. Section 50-14-2(1) and Section 50-14-3(6), consider entering Executive Session for the purpose of discussing pending/potential litigation and deliberating or discussing the evaluation of personnel, respectively.

CITY MANAGER'S REPORT

The City Manager will update the Commission on pending items, upcoming workshops, meetings, conferences and other pertinent issues.

CITY COMMISSIONER COMMENTS

Commissioners will provide updates regarding issues of interest from their respective districts and/or committee reports.

ADJOURN