AGENDA

REGULAR SCHEDULED MEETING 

 
CITY OF GRIFFIN BOARD OF COMMISSIONERS 
TUESDAY, JANUARY 24, 2012 
W. ELMER GEORGE MUNICIPAL HALL 
100 SOUTH HILL STREET 
 
6:00 P.M.
Present: 
Call to order by Chairperson Ward 
 
Invocation   
Pledge of Allegiance 
PRESENTATIONS / DELEGATIONS 
1. Recognize Mike Blackmon of the Electric Department  for 30 years of 
service to the City of Griffin.    Director of Electric Bill Bosch will address.
 
2. Recognize Judy Flournoy of the City Manager’s Office as 2011’s 
“Strongest Link” Award recipient.   City Manager Kenny Smith will address. 
 
3. Recognize the GIS Department awards for 1st and 2nd Place in Map 
Production by Surveying and Mapping Society of Georgia (SAMSOG).  
Director of Public Works and Utilities Dr. Brant Keller will address.
 
4. Recognize Firefighters Daniel Cowles, Ryan Beavers and Lt. Scott Collins 
for rescuing a citizen from a fire in December, 2011.  Chief Tommy Jones will address.
 
5. Update the Board of Commissioners on the formation of the Institute of 
Homeland Security & Emergency Management at the University of 
Georgia, Griffin Campus.  Chief Tommy Jones will address. 
 
CITIZEN COMMENTS 
 
At this time, the Chairperson opens the floor to comments from the audience.  
Comments should relate to a specific agenda item, not listed on the agenda for a Public 
Hearing, or to a concern within the jurisdiction of the City.  Commission meetings   
 
serve the purpose of conducting city business and are not a forum for the unlimited 
expression of opinion.  The Chairperson reserves the right to limit comments to matters 
germane to city business and may refer speakers to the City Manager or other staff for 
resolution. 
PUBLIC HEARINGS 
Public Hearings are conducted to allow public comment on specific advertised issues 
such as rezoning, ordinances, policy development, operating budgets and other 
legislative actions to be considered by the City Commission.  
 
CONSENT AGENDA 
 
6. Consider approval of Minutes of the Regular Scheduled Meeting on 
 
January 10, 2012.  
REGULAR AGENDA 
The Regular Agenda includes items on which the Commission will individually 
consider and possibly take action. 
7. Consider a Resolution to amend the City of Griffin’s Fiscal Year 2011-
2012 Operating Budget in the amount of $30,000.00.    Director of 
Administrative Services Markus Schwab will address.
 
8. Consider a Resolution to amend the City of Griffin’s Fiscal Year 2011-
2012 Stormwater Operating Budget for the purchase of a Multiprobe and 
associated equipment in the amount of $9,100.00.   Director of Public 
Works and Utilities Dr. Brant Keller will address.
 
9. Consider purchase of F150 Pick Up Truck from Mall of Georgia Ford in 
the amount of $20,370.00 for Shoal Creek Wastewater Treatment Plant.  
Director of Public Works and Utilities Dr. Brant Keller will address. 
 
10. Consider purchase of F250 Pick Up Truck from Mall of Georgia Ford in 
the amount of $22,200.00 for the Water Distribution Division.  Director of 
Public Works and Utilities Dr. Brant Keller will address. 
 
11. Consider purchase of F350 one ton Crew Cab Dump Truck from Mall of 
Georgia Ford in the amount of $35,740.00 for the Street Department.  
Director of Public Works and Utilities Dr. Brant Keller will address.
 
12. Consider the reconstruction of the City of Griffin Municipal Golf Course 
greens by Champion Turf Farms for an amount not to exceed $81,000.00;  
approve a Resolution to amend the budget accordingly;  and approve the 
transfer of funds to the Golf Course Operating account from the Golf 
Course Escrow account.  Director of Public Works and Utilities Dr. Brant 
Keller will address. 
 
13. Consider the New 2012 Toilet Rebate Program for Water Conservation 
Plan for City of Griffin.  Director of Public Works and Utilities Dr. Brant
Keller will address. 
 
14. Consider a Task Order Form in accordance with the Master Services 
Agreement with Paragon Consulting Group in the amount of $10,185.00 
for civil engineering design, surveying, bid documents and construction 
management for 425 feet of 16” water main located at Coke Water Tank 
and E. Poplar Street.  Director of Public Works and Utilities Dr. Brant 
Keller will address. 
 
15. Consider a Resolution to amend the City of Griffin’s General Fund Fiscal 
Year 2011-2012 Cemetery Operating Budget in the amount of $8,000.00 
for monument restoration.  Director of Public Works and Utilities Dr. 
Brant Keller will address. 
 
16. Consider an Assignment Agreement between the City of Griffin and the 
City of Brinson, Georgia, transferring to Brinson .0020% of the output and 
services on Griffin’s Combined Cycle Project in the amount of 
$17,949.02, a one-time payment from Brinson.  Director of Electric Bill 
Bosch will address. 
 
17. Consider the rebuild of Unit #716, a 2003 Terex bucket truck, by Terex 
Utilities in the amount of $32,230.63.  Director of Electric Bill Bosch will 
address. 
 
18. Consider approval to distribute 50% of the Electric Cities of Georgia 2011 
year-end settlement to the newly formed ECG Budget  Stabilization 
Reserve.  Director of Electric Bill Bosch will address. 
 
19. Consider approval of the withdrawal of $300,000.00  from the MEAG 
Competitive Trust, Short Term Portfolio for payment to SmartSynch per 
our payment schedule for AMI meters.  Director of Electric Bill Bosch 
will address. 
 
20. Consider the purchase of one Par Kan six-yard container from 
EnviroWaste Equipment, Inc., the sole source provider, at a cost of 
$11,840.00, for use in the Residential Solid Waste Division.  Director of 
Central Services Phill Francis will address. 
 
21. Consider the purchase of two (2) 4-yard stationary  compactors from 
NuLife Environmental, the lowest and most responsive bidder, for use in 
the Solid Waste Commercial Collection Division at a total cost of 
$27,156.00 ($13,578.00 each), and amend the budget  accordingly.  
Director of Central Services Phill Francis will address.   
4
 
22. Consider approval of a Resolution to submit the 2012 Community 
Development Block Grant (CDBG) application for $500,000.00 to the 
Georgia Department of Community Affairs (DCA) to make public 
infrastructure improvements in the North Griffin low-income area (Zone 
4).  Director of Planning and Development Services Frederick Gardiner 
will address. 
 
23. Consider approval of a Joint Resolution between the City of Griffin and 
Spalding County recommending legislation forming The Griffin – 
Spalding County Airport Authority to be transmitted to the local 
legislative delegation for its introduction and passage in the Georgia 
General Assembly.  City Manager Kenny Smith will address. 
 
24. Consider lease with Law Offices of G. Alan Dodson, LLC, for 1283 rental 
square feet of space located at 100 South Hill Street, Suite 405, One 
Griffin Center.  City Manager Kenny Smith will address. 
 
CITY MANAGER’S REPORT 
The City Manager will update the Commission on pending items, upcoming 
workshops, meetings, conferences and other pertinent issues. 
 
CITY COMMISSIONER COMMENTS 
Commissioners will provide updates regarding issues of interest from their respective 
districts and/or committee reports. 
ADJOURN