AGENDA

REGULAR SCHEDULED MEETING
CITY OF GRIFFIN BOARD OF COMMISSIONERS
TUESDAY, DECEMBER 14, 2010
W. ELMER GEORGE MUNICIPAL HALL
100 SOUTH HILL STREET
6:00 P.M.

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Present:

Call to order by Chairperson Ward

Invocation

Pledge of Allegiance

PRESENTATIONS / DELEGATIONS

1. Recognize Cindy Fay of the Department of Administrative Services as November 2010 Employee of the Month. Director of Administrative Services Markus Schwab will address.

2. Recognize Central Services for their participation in the annual Griffin- Spalding Chamber Christmas parade and award of the Chamberís Cup for Best Overall Float. City Manager Kenny Smith will address.

3. Recognize Leadership Development Institute Graduates of 2010. Director of Human Resources Miles Neville will address.

4. Consider approval of a Proclamation recognizing Fannie Delaney.

4. Consider approval of Second and Final Reading of an Ordinance to amend the Cityís Water Conservation and Drought Management Plans as required by the SB370 passed by the Georgia State Legislature in 2010.

CITIZEN COMMENTS



At this time, the Chairperson opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Commission meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Chairperson reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.

PUBLIC HEARINGS



Public Hearings are conducted to allow public comment on specific advertised issues such as rezoning, ordinances, policy development, operating budgets and other legislative actions to be considered by the City Commission.

5. Receive comments regarding a request to rezone property located at 226 East College Street, consisting of .46 +/- acres from Low Density Residential (LDR-B) to Neighborhood Business District (NBD) for the development of an 8,000 square ft. professional medical building. Director of Planning and Development Services Frederick Gardiner will address.

6. Receive comments regarding a request for a Special Use Permit under the Planned Residential Development (PRD) zoning district to allow for the redevelopment of a partially completed mixed residential development for an 8,000 square ft. professional medical building. Director of Planning and Development Services Frederick Gardiner will address.

7. Receive comments regarding a request for a variance from Section 427 of the City of Griffin Zoning Ordinance to locate two former FEMA trailers next to the Civil Air Patrol (CAP) to be utilized for offices, testing room and storage. Director of Planning and Development Services Frederick Gardiner will address.



CONSENT AGENDA



8. Consider approval of Minutes of the Regular Scheduled Meeting on November 23, 2010, Minutes of the Workshop on November 23, 2010 and Minutes of the Goals Workshop on November 23, 2010.

REGULAR AGENDA



The Regular Agenda includes items on which the Commission will individually consider and possibly take action.

9. Consider approval of a request to rezone property located at 226 East college Street, consisting of .46 +/- acres from Low Density Residential (LDR-B) to Neighborhood Business District (NBD) for the development of an 8,000 square ft. professional medical facility. Director of Planning and Development Services Frederick Gardiner will address.

10. Consider approval of a request for a Special Use Permit under the Planned Residential Development (PRD) zoning district to allow for the redevelopment of a partially completed mixed residential development for an 8,000 square ft. professional medical building. Director of Planning and Development Services Frederick Gardiner will address.

11. Consider approval of a request for a variance from Section 427 of the City of Griffin Zoning Ordinance to locate two former FEMA trailers next to the Civil Air Patrol (CAP) to be utilized for offices, testing room and storage. Director of Planning and Development Services Frederick Gardiner will address.

12. Consider approval of First Reading of an Ordinance to amend the Code of Griffin, Georgia at Chapter 22, Buildings and Building Regulations, Article IV, Unfit Building and Structures by adopting a new Article VI, Pre-Owned Manufactured Homes, regulating the location thereof in said city. Director of Planning and Development Services Frederick Gardiner will address.

13. Consider the submittal of a letter and application to the Commissioner of the Georgia Department of Community Affairs (DCA) requesting an expansion of the Southwest Griffin Opportunity Zone to cover the Medical Overlay District area. Director of Planning and Development Services Frederick Gardiner will address.

14. Consider approval to purchase seven (7) Dodge Charger Police vehicles from Cronic Dodge for $157,017.00 at state contract price, and amend the budget accordingly. Chief Frank Strickland will address. Frederick Gardiner will address.

15. Consider for approval the acknowledgement of receiving the Georgia Humanities Council Grant in the amount of $3,000.00 and, by resolution, to amend the fiscal year 2010-2011 budget accordingly. Director of Administrative Services Markus Schwab will address.

16. Consider approval of a consolidated bulk buy for the purchase of thirty (30) PCs, six (6) laptops and miscellaneous peripherals from the Dell Georgia State Contract in the amount of $37,624.00. Director of Administrative Services Markus Schwab will address.

17. Consider approval to purchase a 2011 Ford F-250 4x4 pickup from Allen Vigil Ford, the state contract supplier, in the amount of $26,555.00 for use in the Solid Waste Division. Director of Central Services Phill Francis will address.

18. Consider approval of a Resolution for the acquisition of stormwater easements on seven (7) parcels of real property for the 2nd Street to 3rd Street storm sewer rehabilitation project. Director of Public Works and Utilities Dr. Brant Keller will address.

19. Consider approval to award bid and construction contract to Quality Construction by McLeroy, Inc. for the replacement of a storm drain between 2nd and 3rd Streets in the amount of $222,908.00. Director of Public Works and Utilities Dr. Brant Keller will address

20. Consider approval to purchase a 2011 Ford F-250 pickup from Allen Vigil Ford, the state contract supplier, in the amount of $33,911.00, for use in the Stormwater Department. Director of Public Works and Utilities Dr. Brant Keller will address.

21. Consider approval to purchase from ITT Flygt Company, a Flygt Duplex control panel 208V (3) Phase Unit for Shoal Creek Wastewater Treatment Plant Lift Station #11 in the amount of $15,810.45. Director of Public Works and Utilities Dr. Brant Keller will address.

22. Consider approval of a Support Agreement for Relocation of Facilities between the Georgia Department of Transportation and the City of Griffin for GDOT Project NH-0004-04(047). Director of Electric Bill Bosch will address.

23. Award bid and enter into contract with First Century Energy Services, LLC, the lowest cost per KW and most responsive bidder, for the installation of a solar photovoltaic system at the Harry Simmons Water Treatment Plant. Director of Electric Bill Bosch will address.

24. Consider approval of an Electric Rate Schedule from 2010 Electric Cities of Georgia Cost of Service and Rate Study, with rate adjustments to be effective January 1, 2011. Director of Electric Bill Bosch will address.

25. Consider approval of Lease Agreement with Beck, Owen & Murray for Suite 600 of One Griffin Center for a period of five years commencing on January 1, 2011, and expiring on December 31, 2016 in the amount of $3,900.00. per month. City Manager Kenny Smith will address.

26. Consider approval of a request from the Griffin-Spalding County Hospital Authority for expenditure of funds from the Hospital Authority Trust Fund for certain projects scheduled for 2011. The total amount scheduled to be disbursed is $410,000.00. City Manager Kenny Smith will address.

27. Consider approval of a License Agreement between the City of Griffin and State Bank & Trust Company, Macon, Georgia, for use of property located at 410 East Poplar Street. City Manager Kenny Smith will address.

28. Consider approval of Ordinance amending the Code of Griffin, Georgia, at Chapter 90, Traffic and Vehicles, Article IV, Downtown Parking, by repealing the existing Chapter in its entirety and adopting a new Article IV, Parking, which eliminates two hour parking restrictions in downtown. City Manager Kenny Smith will address.



CITY MANAGERíS REPORT



The City Manager will update the Commission on pending items, upcoming workshops, meetings, conferences and other pertinent issues.



CITY COMMISSIONER COMMENTS



Commissioners will provide updates regarding issues of interest from their respective districts and/or committee reports.

ADJOURN