AGENDA

REGULAR SCHEDULED MEETING
CITY OF GRIFFIN BOARD OF COMMISSIONERS
TUESDAY, NOVEMBER 9, 2010
W. ELMER GEORGE MUNICIPAL HALL
100 SOUTH HILL STREET
6:00 P.M.

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Present:

Call to order by Chairperson Ward

Invocation

Pledge of Allegiance

PRESENTATIONS / DELEGATIONS

1. Review update and overview from Jacobs Engineering on the City of Griffin’s Comprehensive Transportation Plan 2010 process to date. Director of Public Works and Utilities Dr. Brant Keller will address.

CITIZEN COMMENTS



At this time, the Chairperson opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Commission meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Chairperson reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.

PUBLIC HEARINGS



Public Hearings are conducted to allow public comment on specific advertised issues such as rezoning, ordinances, policy development, operating budgets and other legislative actions to be considered by the City Commission.

2. Receive comments regarding a conflict of interest statement for the City of Griffin’s Community Development Block Grant (CDBG) 2009 and 2010 Public Facility Grant awards. The City of Griffin is a Community Development Block Grant recipient for 2009 and 2010 Public Facility Grants in the amount of $500,000 each. 24 CFR Part 85, §85.36(b)(3) states in relevant part “No employee, officer or agent of a grantee or sub- grantee shall participate in the selection, or in the award or administration of a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved.

Disclosing a conflict of interest for either residing or owning property within the 2009 and 2010 CDBG award areas are Commissioners Cynthia Ward, William Evans and Douglas S. Hollberg. Director of Planning and Development Services Frederick Gardiner will address.


3. Receive comments regarding a request to rezone .25+/- acres from Medium Density Residential (MDR) to Neighborhood Business District (NBD) located at 319 W. Tinsley Street. Director of Planning and Development Services Frederick Gardiner will address.

4. Receive comments regarding a request for a Special Use Permit to allow for the utilization of an existing structure as a Places of Assembly Overlay District at 350 North Expressway. Director of Planning and Development Services Frederick Gardiner will address.

5. Receive comments regarding a request for a Special Use Permit to allow for the utilization of an existing structure as a Places of Assembly Overlay District located at 1248 North Hill Street. Director of Planning and Development Services Frederick Gardiner will address.

CONSENT AGENDA



6. Consider approval of Minutes of the Regular Scheduled Meeting on October 26, 2010 and Minutes of the Workshop on October 26, 2010.

REGULAR AGENDA



The Regular Agenda includes items on which the Commission will individually consider and possibly take action.

7 Consider approval of a request to rezone .25+/- acres from Medium Density Residential (MDR) to Neighborhood Business District (NBD) located at 319 W. Tinsley Street. Director of Planning and Development Services Frederick Gardiner will address.

8. Consider approval a request for a Special Use Permit to allow for the utilization of an existing structure as a Places of Assembly Overlay District at 350 North Expressway. Director of Planning and Development Services Frederick Gardiner will address.

9. Consider approval of a request for a Special Use Permit to allow for the utilization of an existing structure as a Places of Assembly Overlay District located at 1248 North Hill Street. Director of Planning and Development Services Frederick Gardiner will address.

10. Consider approval of First Reading of an Ordinance to amend the City’s Water Conservation and Drought Management Plans as required by the SB370 passed by the Georgia State Legislature in 2010. Director of Public Works and Utilities Dr. Brant Keller will address.

11. Consider approval to award bid and construction contract to Hill Construction Company, Inc. for the resurfacing of City streets, not to exceed $850,000 as part of the 2008 SPLOST proceeds. Director of Public Works and Utilities Dr. Brant Keller will address.

12. Consider approval to purchase and install TOKAY Software in the amount of $16,995 for backflow prevention for the water distribution division of Public Works and Utilities. Director of Public Works and Utilities Dr. Brant Keller will address.

13. Consider approval of the City of Griffin holiday schedule for 2011. Director of Human Resources Miles Neville will address.

14. Consider approval of a request from the University of Georgia Griffin Campus for $17,500 for support of the Continuing Education Program. City Manager Kenny Smith will address.

15. Commissioner Joanne Todd will appoint a member to the Planning and Zoning Board to fill the seat for District 4.

CITY MANAGER’S REPORT

The City Manager will update the Commission on pending items, upcoming workshops, meetings, conferences and other pertinent issues.

CITY COMMISSIONER COMMENTS

Commissioners will provide updates regarding issues of interest from their respective districts and/or committee reports.

ADJOURN