AGENDA

REGULAR SCHEDULED MEETING

CITY OF GRIFFIN BOARD OF COMMISSIONERS

TUESDAY, NOVEMBER 22, 2011

W. ELMER GEORGE MUNICIPAL HALL

100 SOUTH HILL STREET

6:00 P.M.

Present:

Call to order by Chairperson Todd

Invocation 

Pledge of Allegiance

PRESENTATIONS / DELEGATIONS

1. Recognize  Toni Cobb of the  Electric Department as  October 2011 “Strongest 

Link” award recipient.   Director of Electric will address.

2. Recognize Leadership Development Institute Graduates of 2011.  Chief Tommy 

Jones and Human Resources Director Miles Neville will address.

3. Review  Annual Stormwater Utility for 2011.   Director of  Public Works and 

Utilities Dr. Brant Keller will address.

CITIZEN COMMENTS

At this time, the Chairperson opens the floor to comments from the audience.   Comments

should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a 

concern within the jurisdiction of the City.  Commission meetings serve the purpose of 

conducting city business and are not a forum for the unlimited expression of opinion.  The 

Chairperson reserves the right to limit comments to matters germane to city business and may 

refer speakers to the City Manager or other staff for resolution.

PUBLIC HEARINGS

Public Hearings are conducted to allow public comment on specific advertised issues such as 

rezoning, ordinances, policy development, operating budgets and other legislative actions to be 

considered by the City Commission. 

4. Receive comments regarding  a Resolution, pursuant to the Code of Griffin, 

Georgia, Sec. 102-36, Fees for Licensees, amending the schedule of rates, fees 

and charges for towing and storage firms, licensed under Article II, Chapter 102, 

Vehicles for Hire.   City Manager Kenny Smith will address.

CONSENT AGENDA2

5. Consider approval of Minutes of the Regular Scheduled Meeting on November 8, 

2011, Minutes of the Workshop on  November 8, 2011 and Minutes of the 

Hometown Connections Legislative Meeting on November 14, 2011.

REGULAR AGENDA

The Regular Agenda includes items on which the Commission will individually consider and 

possibly take action.

6. Consider  a Resolution, pursuant to the Code of Griffin, Georgia, Sec. 102-36, 

Fees for Licensees, amending the schedule of rates, fees and charges for towing 

and storage firms, licensed under Article II, Chapter 102, Vehicles for Hire.   City 

Manager Kenny Smith will address.

7. Consider proposed changes to the Personnel Policy.   Director of Human 

Resources Miles Neville will address.

8. Consider approval  of  Project Framework Agreement (PFA) from the Georgia 

Department of Transportation (GDOT) for Project PID 0010333.    Director of 

Downtown Development Authority Adam Causey will address. 

9. Consider  first Reading of an amendment to the Code of the City of Griffin at 

Chapter 90, Traffic and Vehicles, to include a New Article X, Motorized Carts: 

to provide for motorized cart use on certain designated public roads, rights of 

way and other public property.  Chief Frank Strickland will address.

10. Consider purchase of three (3) additional new Digital Ally camera systems for 

police vehicles from Trans Comm Services, complete with installation in the 

amount of $16,200.00, and amend the budget accordingly.  Chief Frank 

Strickland will address.

11. Consider a Task Order Form from Tetra Tech for Best Management Practice 

Design Service for Oak Hill Cemetery BMP in accordance with the Potato Creek 

Watershed Implementation Plan in the amount of $18,000.00.  Director of Public 

Works and Utilities Dr. Brant Keller will address.

12. Consider agreement with Davidson Hydrant & Utility Services, LLC for 2010 

CDBG Phase III of North Griffin Infrastructure Improvement in the amount of 

$568,409.00.  Director of Public Works and Utilities Dr. Brant Keller will 

address.

13. Reconsider purchase of an F-150 4x4 Pick-Up Truck for the Cabin Creek 

Wastewater Treatment Plant in the amount of $20,175.00 from Mall of Georgia 

Ford.  Director of Public Works and Utilities Dr. Brant Keller will address.

14. Consider approval to purchase from Mall of Georgia Ford, a 2012 Ford 

Expedition for the Electric Department, in the amount of $25,935.00 and, by 

Resolution, amend the budget accordingly.  Director of Electric Bill Bosch will 

address.

15. Consider requesting MEAG Power to increase the monthly MEAG statement in 

the amount of  $128,808, and deposit $45,083 per month to the Flexible 3

Operating Account/Short Term Portfolio, and $83,725 to the New Generation 

and Capacity Funding Account/Intermediate Term Portfolio beginning in January 

2012.  Director of Electric Bill Bosch will address.  

16. Consider depositing the City’s off-system energy sales margins for calendar Year 

2012 in the Flexible Operating Account, Short Term Portfolio of the MEAG 

Municipal Trust.  Director of Electric Bill Bosch will address.

17. Consider the sale of 1826 kW of reserve capacity to the city of Jackson.  Director 

of Electric Bill Bosch will address.

18. Consider the sale of 2297 kW of reserve capacity to the City of Buford.  Director 

of Electric Bill Bosch will address.

19. Consider for approval the transfer of $1,515,754.00 from General Fund to Water 

Wastewater Utility Fund as Fiscal Year 2011 “true-up”.  The City chooses to 

compare the adopted budget to actual results in the Comprehensive Annual 

Financial Report for normalizing transfers from Water and Wastewater Utility 

Fund.  Director of Administrative Services Markus Schwab will address.

20. Consider a one-time employee pay supplement to offset a portion of employee 

health insurance increase for FY 2011-12, and amend the budget accordingly.  

City Manager Kenny Smith will address.

21. Consider approval of a Resolution accepting the official results of the November 

8, 2011 Election for the City of Griffin Commission Districts 2, 4 and At-Large.  

City Manager Kenny Smith will address.

CITY MANAGER’S REPORT

The City Manager will update the Commission on pending items, upcoming workshops, 

meetings, conferences and other pertinent issues.

CITY COMMISSIONER COMMENTS

Commissioners will provide updates regarding issues of interest from their respective districts 

and/or committee reports.

ADJOURN