AGENDA 

REGULAR SCHEDULED MEETING 

CITY OF GRIFFIN BOARD OF COMMISSIONERS 

TUESDAY, OCTOBER 25, 2011 

W. ELMER GEORGE MUNICIPAL HALL 

100 SOUTH HILL STREET 

6:00 P.M.

Present: 

Call to order by Chairperson Todd 

Invocation   

Pledge of Allegiance 

PRESENTATIONS / DELEGATIONS 

1. Recognize Griffin Power for receiving the 2011 Safety Award from Electric 

Cities of Georgia.   Director of Electric Bill Bosch will address. 

2. Accept a Certificate of Recognition from Electric Cities of North Carolina in 

recognition of the mutual aid support that Griffin Power provided to help several 

cities recover from damage resulting from Hurricane Irene.  Director of Electric 

Bill Bosch will address. 

3. Consider a Proclamation recognizing November 2011 as National Hospice / 

Palliative Care Month.  Chairperson Todd will address. 

CITIZEN COMMENTS 

At this time, the Chairperson opens the floor to comments from the audience.  Comments 

should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a 

concern within the jurisdiction of the City.  Commission meetings serve the purpose of 

conducting city business and are not a forum for the unlimited expression of opinion.  The 

Chairperson reserves the right to limit comments to matters germane to city business and may 

refer speakers to the City Manager or other staff for resolution. 

 PUBLIC HEARINGS 

Public Hearings are conducted to allow public comment on specific advertised issues such as 

rezoning, ordinances, policy development, operating budgets and other legislative actions to be 

considered by the City Commission.  

4. Receive comments regarding a request for a variance from Section 503.3(E) 

Physical Requirements of the City of Griffin Zoning Ordinance to reduce the 

front yard setback from 50 feet to 28 feet for the property located at 805 Hillcrest 

Avenue.   Director of Planning and Development Services Frederick Gardiner 

will address.   

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5. Receive comments regarding a request for a Special Use Permit to allow for the 

utilization of the property located at 223 Kentucky Avenue for a Community 

Center that will serve as an enrichment area for the neighborhood.  The property 

is presently zoned High Density residential (HDR-A) and a special use permit is 

required to designate the applicant’s property for  a service use.  Director of 

Planning and Development Services Frederick Gardiner will address. 

CONSENT AGENDA 

6. Consider approval of Minutes of the Regular Scheduled Meeting on October 11, 

2011.   

7. Consider Second and Final Reading of an amendment to Chapter 6, Alcoholic 

Beverages, of the City of Griffin Code of Ordinances.   

REGULAR AGENDA 

The Regular Agenda includes items on which the Commission will individually consider and 

possibly take action. 

8. Consider a request for a variance from Section 503.3(E) Physical Requirements 

of the City of Griffin Zoning Ordinance to reduce the front yard setback from 50 

feet to 28 feet for the property located at 805 Hillcrest Avenue.    Director of 

Planning and Development Services Frederick Gardiner will address. 

9. Consider a request for a Special Use Permit to allow for the utilization of the 

property located at 223 Kentucky Avenue for a Community Center that will serve 

as an enrichment area for the neighborhood.  The property is presently zoned 

High Density Residential (HDR-A) and a special use  permit is required to 

designate the applicant’s property for a service use.  Director of Planning and 

Development Services Frederick Gardiner will address. 

10. Consider approval of the City of Griffin-Spalding County Neighborhood 

Stabilization Program (NSP) Grant Award Package and authorize the Chairman 

of the Board of Commissioners and/or their designee to sign and execute the 

award package to be returned to the Georgia Department of Community Affairs 

(DCA).  Director of Planning and Development Services Frederick Gardiner will 

address. 

11. Consider approval of an amendment to the 457(b) Deferred Compensation Plan 

which requires governmental 457(b) plans be amended to add certain provisions 

of the Heroes Earnings Assistance and Relief Tax Act of 2008 and the Worker, 

Retiree and Employer Recovery Act of 2008.   Director of Human Resources 

Miles Neville will address. 

12. Consider First Reading of an Ordinance amendment at Section 90-61, Traffic and 

Vehicles, Article III, Speed Zones, to lower the speed limit on Hillcrest Avenue 

from 35 mph to 25 mph.  Chief Frank Strickland will address. 

13. Consider the purchase of (14) Motorola Digital Cameras in the amount of 

$5,500.00 from Harris County Sheriff’s Office;  (1) additional Motorola license 

for the existing server in the amount of $65.00;  Installation of the cameras   

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w/labor by Transcomm in the amount of $3,220.00;  and, by Resolution, amend 

the budget accordingly.  Chief Frank Strickland will address.

14. Consider Work Plan for the Habitat, Macroinvertebrate and Fish Assessments for 

Cabin Creek, Potato Creek and Shoal Creek watershed basins by CCR 

Environmental, Inc. for the Stormwater and Wastewater Divisions of Public 

Works.  Director of Public Works and Utilities Dr. Brant Keller will address. 

15. Consider the purchase of a Ford F-150 4x4  Pick Up Truck off State Contract 

from Allan Vigil Ford in the amount of $21,860.00,  for use at Cabin Creek 

Wastewater Treatment Plant; and authorize surplus of 1991 GMC to be sold on 

Gov.deals.  Director of Public Works and Utilities Dr. Brant Keller will address. 

16. Consider approval of a pole maintenance agreement contract with SWPI for the 

inspection and treatment of utility poles, and to provide a report of all poles 

inspected and treated or rejected and needing replacement.  Director of Electric 

Bill Bosch will address. 

17. Consider approval to terminate the Contract with Penn Credit Corporation for 

revenue recovery.  Director of Administrative Service Markus Schwab will 

address. 

CITY MANAGER’S REPORT 

The City Manager will update the Commission on pending items, upcoming workshops, 

meetings, conferences and other pertinent issues. 

CITY COMMISSIONER COMMENTS 

Commissioners will provide updates regarding issues of interest from their respective districts 

and/or committee reports. 

ADJOURN