AGENDA 

REGULAR SCHEDULED MEETING 

CITY OF GRIFFIN BOARD OF COMMISSIONERS 

TUESDAY, OCTOBER 11, 2011 

W. ELMER GEORGE MUNICIPAL HALL 

100 SOUTH HILL STREET 

6:00 P.M.
Present: 
Call to order by Chairperson Todd 
Invocation   
Pledge of Allegiance 
 

PRESENTATIONS / DELEGATIONS 

1. Consider a Proclamation recognizing October 24th
 as World Polio Day as 
sponsored by Rotary International and Griffin Rotary.   
2. Consider a Proclamation recognizing the Main Street Players. 
3. Consider a Proclamation recognizing City of Griffin Volunteers. 
4. Review presentation of “Camera Ready” designation to Griffin & Spalding 
County from the State of Georgia Department of Economic Development.  
DDA Director Adam Causey will address. 
5. Recognize the 2011 Outstanding New Construction/Infill Award presented to 
the Griffin Main Street Program by the Georgia Downtown Association at its 
2011 conference.  Director of Planning and Development Frederick Gardiner 
will address. 
6. Review Financials for August 2011.  Director of Administrative Services 
Markus Schwab will address. 
 

CITIZEN COMMENTS 

 
At this time, the Chairperson opens the floor to comments from the audience.  Comments 
should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a 
concern within the jurisdiction of the City.  Commission meetings serve the purpose of 
conducting city business and are not a forum for the unlimited expression of opinion.  The 
Chairperson reserves the right to limit comments to matters germane to city business and may 
refer speakers to the City Manager or other staff for resolution. 
 

PUBLIC HEARINGS   

 
Public Hearings are conducted to allow public comment on specific advertised issues such as 
rezoning, ordinances, policy development, operating budgets and other legislative actions to be 
considered by the City Commission.  
7. Receive comments regarding a request to rezone approximately .10 +/- acres 
located at 331 East Tinsley Street from Medium Density Residential (MDR) 
to Neighborhood Business District (NBD).    Director of Planning and 
Development Services Frederick Gardiner will address. 
8. Receive comments regarding a request to adopt the New Unified 
Development Code (UDC), which will enhance user flexibility by eliminating 
the three separate code documents and combining them into a new unified 
format.  Director of Planning and Development Services Frederick Gardiner 
will address. 
9. Receive comments regarding a resolution to adopt the 2011 Tax Millage 
Rate.  Director of Administrative Services Markus Schwab will address. 
 

CONSENT AGENDA 

 
10. Consider approval of Minutes of the Regular Scheduled Meeting on 
September 27, 2011.   
11. Consider Second and Final Reading of an amendment to the Master Plan 
Adoption Agreement and General Addendum of the Georgia Municipal 
Employees Benefit System Master Defined Benefit Retirement Plan (DB 
Master Plan.   
 

REGULAR AGENDA 

 
The Regular Agenda includes items on which the Commission will individually consider and 
possibly take action. 
12. Consider a request to rezone approximately .10 +/- acres located at 331 East 
Tinsley Street from Medium Density Residential (MDR) to Neighborhood 
Business District (NBD).    Director of Planning and Development Services 
Frederick Gardiner will address. 
13. Consider a request to adopt the New Unified Development Code (UDC), 
which will enhance user flexibility by eliminating  the three separate code 
documents and combining them into a new unified format.  Director of 
Planning and Development Services Frederick Gardiner will address. 
14. Consider a resolution to adopt the 2011 Tax Millage Rate.  Director of 
Administrative Services Markus Schwab will address.
15. Consider for approval a “Participation Addendum” that authorizes the City of 
Griffin to participate in the Fuel Card Management  Services Agreement
between the Georgia Department of Administration Services and Wright   
Express Financial Services Corporation for Fuel Card Management Services.  
Director of Administrative Services Markus Schwab will address. 
16. Consider approval to upgrade City of Griffin Network equipment in the 
amount of $32,933.55.  Director of Administrative Services Markus Schwab
will address. 
17. Consider approval to declare City of Griffin out of life cycle IT server 
equipment surplus and sell through GovDeals online  auction service.  
Director of Administrative Services Markus Schwab will address. 
18. Consider Resolution in support of 6
th
 Street Pier Downtown Development 
Revolving Loan Fund.  DDA Director Adam Causey will address. 
19. Consider First Reading of an amendment to Chapter 6, Alcoholic Beverages, 
of the City of Griffin Code of Ordinances.  DDA Director Adam Causey will 
address. 
20. Award construction bid and contract for CDBG 2009 David Hydrant & 
Utility Services, LLC for Phase II of North Griffin Infrastructure 
Improvement in the amount of $593,924.00.  Director of Public Works and 
Utilities Dr. Brant Keller will address. 
21. Accept donation of a 2012 Polaris Ranger 6 x 6 ATV valued at $14,497 from 
Firehouse Subs Corporation to Griffin Fire-Rescue.  Fire Chief Tommy Jones 
will address 
22. Consider Letter of Engagement with Governmental Enterprises, Ltd. in the 
amount not to exceed $30,000, to assist the City of Griffin in analyzing and 
determining an equitable distribution of the location option sales tax among 
governmental jurisdictions; and to amend the budget accordingly.   City 
Manager Kenny Smith will address 
23. Consider cancelling the City of Griffin Commission  regular meeting and 
workshop scheduled the fourth Tuesday in December 2011 (December 27).  
City Manager Kenny Smith will address
 

CITY MANAGER’S REPORT 

 
The City Manager will update the Commission on pending items, upcoming workshops, 
meetings, conferences and other pertinent issues. 
 

CITY COMMISSIONER COMMENTS

 
Commissioners will provide updates regarding issues of interest from their respective districts 
and/or committee reports. 
ADJOURN